Accounting Assistant - NRES

Duties Responsibilities Accounting/Financial Analysis/Procurement Manage the creation and termination of CFOPs with University Accounting and Financial Reporting. Coordinate the processing of gifts in collaboration with the University of Illinois Foundation and the ACES Office of Advancement. Oversee the financial activity within all Banner account statements, departmental account reconciliations and related accounting and financial reports for multiple funding sources including State, ICR, service, federal, grant/contract, and gift accounts to ensure accuracy and compliance with campus, college, and departmental policies and procedures. Serve as an expert advisor to NRES end users on procurement, payment request procedures, special requests, accounting structures, and related University policies. Approve and manage all purchasing and payable functions (iBuy, Emburse) including standing and departmental purchase orders. Evaluate these transactions for budget availability and appropriateness. Advise end users about departmental contracts (facilities use, technical testing, and revenue generating agreements) and manage them using the Contracts+ system. Create and monitor new activity service rates working with the campus Office of Government Costing and/or University Accounting and Financial Reporting. Process invoicing through the General Accounts Receivable system in Banner for revenue-generating activities for both on-campus and off-campus customers. Approve NRES appointment requests and process labor re-distributions in Banner. Create special reports as requested by the department (examples: closeout summaries for State and federal fiscal year-end; specific College report requests). Assist the Assistant Head, Business and Strategic Planning, in the evaluation, implementation, and operation of automated accounting systems including spreadsheets and/or databases. Serve as a training resource for these systems. Sponsored Research Accounting • Monitor grant termination dates to ensure accurate and timely closeout of funding per Sponsored Programs Administrations guidelines. • Serve as a resource for project principal investigators for expenditure allowability based on the funding sponsor guidelines. • Approve sub award invoices after reviewing them for compliance and funding availability. • Provide requested reports for project principal investigators upon request such as expense forecasts, personnel expense projections, etc. • Coordinate processing of subaward invoices working with the project principal investigator to ensure accuracy of invoice and budget availability. • Serve as back-up for grant proposal submissions. Records Retention Manage the financial records filing system ensuring all records are maintained in accurate order and are easily accessible for review. Outline and manage the retention of NRES financial records. Manage the transfer and tracking of financial records to intermediate storage. Request and execute the disposal of financial records in accordance with University regulations. Other duties as assigned.