Program Manager AHWFB
Job Description
Department:
Status:
Benefits Eligible:
Hours Per Week:
Schedule Details/Additional Information:
Full Time
In person
Pay Range:
$28.55 - $42.85Under administrative review, develops, implements, and administers one or more programs for an association, non-profit or similar organization. Provides analysis and financial accounting to ensure timely project completion and compliance with sponsor requirements.
EDUCATION/EXPERIENCE: Bachelor's degree with two years of relevant experience required. Master's degree in Health Administration, Business Administration, or related field preferred. Two years of experience in project management, program administration, program development, or supervision required.
This position requires a professional who thrives in a close-knit team environment, contributes collaboratively, and is willing to assist with work at all levels as needed to support Faculty Affairs operations. This role requires the ability to manage multiple priorities, adhere to strict and often time-sensitive timelines, and demonstrate a strong commitment to completing work accurately, thoroughly, and on schedule.
ESSENTIAL FUNCTIONS
1. Implements and coordinates all faculty development programs and initiatives across the Faculty Development and Success portfolio, translating approved plans into detailed timelines, task lists, and execution workflows in collaboration with the Office of Faculty Affairs (OFA), academic departments, and institutional partners.
2. Works in close collaboration with other members of the Faculty Development and Success team across different functions to ensure smooth handoff and completion of day‑to‑day operational and administrative tasks related to faculty development programs and events.
3. Organizes and maintains shared files with up-to-date documentation using standardized version control for both documents that are created in-house and those that are sent by vendors and others, to support efficiency and alignment with the leadership and team.
4. Manage relationships with external vendors supporting faculty development events and programs, including coordinating logistics, gathering required documentation, and obtaining and/or developing contracts, invoices, and other related materials for review and approvals.
5. Manages the execution of on-site and virtual faculty development events, advances, courses, and training programs, including but not limited to agenda operationalization, speaker logistics, registration workflows, communications schedules, and day‑of support.
6. Maintains an integrated calendar and execution timeline for faculty development programs and events, ensuring activities are sequenced appropriately and aligned with approved priorities.
7. Develops and maintains event execution materials (e.g., run‑of‑show documents, speaker trackers, logistics checklists, communications templates) to support consistent and high‑quality program delivery.
8. Manages participant operations for events and programs, including but not limited to registration support, attendance tracking, reminder communications, and post‑event follow‑up activities.
9. Coordinates logistics and communications with faculty speakers, facilitators, and internal partners to ensure clarity of expectations and timely completion of assigned tasks.
10. Serves as a liaison and point of contact between the OFA, academic departments, business administrators/directors, faculty, and leadership regarding Faculty Development and Success programs and events.
11. Supports program tracking/evaluation activities by coordinating survey distribution, monitoring response rates, compiling aggregated results, and preparing summary data for review by team leadership.
12. Prepares routine program status updates, timelines, and execution summaries for the team leadership to support oversight of faculty development initiatives.
13. Oversees and maintains Faculty Development and Success-related items in the OFA Outlook inbox and disseminates email information to team members.
14. Oversees and maintains Faculty Development and Success pages on OFA SharePoint sites and related content, ensuring documentation, forms, guidance materials, and resources are current, accurate, accessible, and aligned with Faculty Affairs processes.
15. Assists with basic budget tracking and logistical coordination for events and programs (e.g., materials, catering, speaker arrangements), in accordance with established processes and approvals, and provides team leadership and OFA administration personnel with approved receipts and invoices.
16. Maintains and refines standard operating procedures, templates, and tools for recurring faculty development activities to promote efficiency, consistency, and continuity.
17. Attends and supports faculty development events and activities, and other OFA activities as applicable, to ensure smooth execution and responsiveness to faculty and stakeholder needs.
18. Facilitates and participates in meetings, training, and working sessions related to faculty development; prepares agendas, materials, and follow up communications as needed.
19. Occasional travel to Charlotte may be required
20. This is an in person role
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits and more
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.