Administrative Coor I - Geology and Geological Engineering

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Department:

Geology and Geological Engineering

Job Summary:

Provides routine administrative support to a department or group of professionals in support of unit goals.

Job Description:

1. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
2. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
3. Tracks, stocks, orders, and inventories office supplies under direct supervision to ensure adequate materials are available for workplace operation.
4. Serves as an occasional point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.

Job Responsibilities:

• Provides administrative support in managing the day-to-day operations of the department.
• Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials.
• Coordinates the purchase, usage and repair of equipment, supplies, and materials.
• Processes requisitions, purchase orders, and oversees the receipt of supplies.
• Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.
• Processes appropriate travel records and forms according to university procedures.
• Updates website and social media outlets for the department.
• Coordinates undergraduate recruitment and Academic Common Market (ACM).
• Coordinates work of assigned support staff and student workers.
• Plans and assists student visits to the department.
• Coordinates undergraduate program ABET assessment documents.
• Ensures all assigned tasks follow department, University, Southeastern Conference, and NCAA rules and regulations.
• Performs similar or related duties as assigned or required.

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

High School (Required)

Experience:

Relevant experience | No Experience Required | Not Required

Compensation:

$15.40 - $23.10