Facilities Coordinator

Job Id:  1404 # of Openings:  0

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• A minimum of High School Diploma.
• At least 2-3 years of facility experience or related experience.
• High ability to juggle multiple tasks and projects simultaneously.
•  Familiarity with basic building systems, office equipment, and, at times, the ability to read blueprints or building plans.
•  Excellent communication skills to interface with staff, management, and vendors.
• Previous experience in facility maintenance, property management, or administrative roles is common.
•  Problem-Solving: Strong ability to address emergencies and maintenance issues efficiently. 
• Active Drive license and car insurance. 

• Supervise the Maintenance Team daily activities and production. 
• Maintenance Coordination: Schedule and oversee regular building seasonal maintenance schedule, including HVAC systems, plumbing, and electrical systems, and respond to urgent repair requests.
• Dispensing and tracking of work orders for timely respond.
• Conduct weekly huddles with maintenance team members to assign tasks and priority setting for critical matters
•  Maintain accurate Inventory of equipment and supplies. Submit inventory reports with check request to replenish supplies
•  Scheduling and tracking fleet vehicle routine maintenance and     
• Work closely with the Procurement Coordinator in securing prospective bids for repairs and compliance with WBE requirements.   
• Safety & Compliance: Ensure compliance with all health and safety regulations, including conducting inspections of security systems, fire alarms, and co-leading the oversight of mock drills and office emergency protocols.
• Coordinate office moves, space allocations, furniture assembly, and the setup of rooms for events.
• Inventory Control: Monitor and order office supplies, maintain inventory records, and manage the proper disposal of equipment. Tagging of equipment and tracking depreciation. Share equipment inventory with finance department on a quarterly basis.
• Coordination of housing department move out and cleanings  
• Prepare reports, maintain maintenance logs, and manage work order workflows.
• Serve on internal committees (Risk and Operations) 
• Back up to team members for general maintenance.  often acting as the custodian of the workspace to ensure a functional and safe environment

Pay Range: $50,000 - $55,000 per year