Administrative Assistant

Job Title: Administrative Assistant

Location: Tulsa, OK
Department: Outpatient
Employment Type: Full-time

Job Summary:
Are you a highly organized, detail-oriented professional who thrives in a fast-paced, people-centered environment? Join our compassionate and collaborative team where your work truly makes a difference each day. In this role, you will enjoy the opportunity to be the heartbeat of the office, build meaningful connections with clients and colleagues, enhance operational efficiency, and contribute to a mission-driven organization focused on helping others. We are seeking someone who is friendly, dependable, proactive, and committed to providing exceptional administrative and customer service support.

The Administrative Assistant plays a vital role in ensuring the office operates smoothly and efficiently. This position manages day-to-day administrative functions, supports staff and leadership, coordinates meetings and communication, maintains accurate records, and delivers a welcoming experience for all visitors and callers. You will serve as a key resource for office organization, communication, and operational excellence.

This position offers…
· Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost 
· Mileage Reimbursement – Company paid for work functions requiring travel
· Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition

· Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce

· Additional Perks & Benefits - Scroll down to bottom of this post to learn more

Key Responsibilities:

· Coordinate and manage office operations, ensuring an organized, efficient, and welcoming environment for staff, clients, and visitors

· Support meetings and events by scheduling, preparing materials, arranging logistics, and maintaining accurate meeting minutes

· Deliver exceptional customer service by greeting visitors, answering calls, and communicating clearly with clients, colleagues, and stakeholders

· Maintain and update office records, databases, and resource materials to ensure accuracy and accessibility

· Perform general administrative duties such as filing, typing, mailing, and organizing documents and correspondence

· Manage office calendars, coordinate meeting spaces, and arrange equipment and refreshments as needed

· Assist with data entry, reporting, and record keeping to support program and operational needs

· Order and manage office supplies, oversee equipment maintenance, and support overall office upkeep

· Process invoices, maintain financial records, and assist with accounting-related tasks as applicable

· Ensure compliance with HIPAA and confidentiality standards in all aspects of work

Education, Experience, and/or Credential Qualifications:

· High school diploma or equivalent required

· Associate’s or bachelor’s degree in a related field such as human resources or social services preferred

· 1–3 years of administrative, clerical, or office support experience preferred

· Proficiency in computer systems including Microsoft Office (Word, Excel), databases, email platforms, and internet applications

· Strong mathematical and analytical skills, including ability to perform basic calculations accurately

· Ability to read, interpret, and apply policies, procedures, and operational guidelines

Additional Qualifications:

· Valid driver’s license, acceptable driving record, and current auto insurance required

· Strong customer service skills with the ability to interact professionally with diverse populations

· Excellent verbal and written communication skills

· Ability to problem-solve and apply logical thinking in structured situations

· Ability to work both independently and collaboratively in a team environment

· Successful completion of background screenings including criminal, driving, abuse/neglect, and fingerprint checks required

Physical Requirements

· Perform primarily sedentary work, including extended periods of sitting

· Occasionally lift, carry, push, or pull up to 10 pounds

· Frequently use hands, fingers, and arms for typing, writing, and computer use

· Occasionally stand or walk for short periods throughout the workday

Keywords: Administrative Assistant, Office Support, Receptionist, Clerical, Data Entry, Customer Service, Office Coordinator, Scheduling, Microsoft Office, Administrative Support