Used Equipment Administrator

SMT is a leading full-service distribution company specializing in machinery and trucks. Our focus is on providing equipment for the construction, material handling, recycling, and transport industry. Launched in 2010, we have already obtained a significant heritage that dates back to 1946. Our mix of agility and international experience gives us the advantage of a synergetic environment. We are active in large parts of Africa, Belgium & Luxembourg, Great Britain, the Netherlands, and in US.

Grade: 12

Location: Bruntingthorpe

Contract: Full-time, permanent

We are looking for a Used Equipment Administrator to join our team. You will be crucial in supporting the Used Parts Sales team by managing administrative tasks related to the sales and inventory of used parts. You will ensure that all processes run smoothly and that inventory records are accurate, while also providing excellent support to both customers and team members.

What you’ll be doing:

• Enter engineers’ timesheets and staff hours into the system, recording holiday, sickness, and absences.

• Open and close workshop cases, ensuring accurate costs before invoicing.

• Highlight any cost discrepancies to the Used Parts team.

• Log machine and attachment arrivals and upload inspection reports.

• Create Works Orders for Used Parts and Used Equipment.

• Arrange transport and prepare dispatch notes.

• Register visitors and answer calls professionally.

• Raise and close invoices, handling any queries.

• Maintain PPE and purchase records.

• Support the team with travel, meetings, and admin tasks.

What you’ll bring:

• Previous experience in an administrative role

• Strong attention to detail and ability to manage multiple tasks effectively.

• Confident using Microsoft Office, including Excel

• Clear and professional communicator, both written and verbal, with a customer-focused approach.

• Able to work in a fast paced environment, prioritise tasks, and use initiative.

• Adaptable to changing business needs.

Desirable:

• Knowledge of construction equipment or heavy machinery parts.

• Previous experience in the used parts market.

What's in it for you?

Alongside a competitive salary we off you a host of fantastic benefits!

Taking Care of You

• Health Cash Plan – Claim money back on prescriptions (including HRT), glasses, dentists appointments, physio and more. We cover your basic plan, with the option to upgrade.

• Free Physio Access – Speak to a physio by phone or video.

• 24/7 GP Service – Private GP access anytime.

• That's not all - We also offer a whole host of additional Health & Wellbeing Support and benefits.

Life Outside of Work

• Enhanced Sick Pay – Extra support when you’re unwell, meaning you can rest a little easier while you recover.

• Family Leave – Enhanced maternity, paternity and adoption leave.

• IVF Support – Paid time off for treatment and appointments.

• Retirement Support – Enjoy bonuses and phasedown days when its time to retire.

Financial Extras

• Pension – We match your contributions up to 5%.

• Car Leasing – Salary sacrifice schemes through Tusker or Octopus.

• Cycle to Work – Save on a new bike and accessories.

• Discounts Platform – Save on groceries, holidays, shopping and more.

Feeling Part of the Team

You’ll also have access to a range of team-focused benefits, including a refer-a-friend bonus, long service awards starting at three years, a paid volunteering day each year, Christmas shutdown as part of your holiday allowance, and plenty of opportunities to get involved through our Employee Council, Social Committee, and Caring, Daring, Sharing awards.

Closing date & interview process

The closing date for applications is 4th June 2026.

We review applications on an ongoing basis and may close this advert early if sufficient suitable applications are received. Early application is therefore encouraged.

Interviews are expected to be conducted w/c 15th June 2026.

Our values

Our way of working as a professional community, can be best described as Caring, Daring and Sharing. Caring because we are service-minded, and we always like to go the extra mile for our customers and give our people the attention and care they deserve. Daring because we are innovative in our business, constantly looking for smart improvement. And finally Sharing because we realize we’re doing this together; with our clients, with a great team of skilled specialists, excellent manufacturers and reliable suppliers. These values create an engaging environment for passionate people who like to work in a place with purpose.

SMT does not accept unsolicited CVs or applications from headhunters, recruitment agencies, selection agencies, or any other third party, unless prior written consent has been given by SMT. These parties are not permitted to submit CVs or applications to SMT or its employees in any form, including, but not limited to, email, social media or online platforms, whether directly or indirectly.

Any CVs or applications submitted in breach of this policy will be treated as unsolicited and will not create any obligation for SMT. SMT will not acknowledge or accept any claim for compensation, costs or fees arising from such submissions. SMT also expressly reserves the right to contact any candidates directly, without this creating any obligation towards the party that submitted their details