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Job Description
Accounts Payable Associate
Department: Finance
Employment Type: Full Time
Location: Duncan, SC
Description
The primary functions is to provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Work Environment:
Work Environment:
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, grasp, reach with hands and arms, see, speak, and hear. Frequently stand and walk. Occasionally required to stoop, kneel, or bend. The employee must frequently lift and/or move up to 25 pounds. Most work is performed in office environment.
Key Responsibilities
- Match purchase orders to invoices and enter invoices into system
- Reconcile processed work by verifying entries and comparing system reports to balances
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
- Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
- Pay employees by receiving and verifying expense reports for advances; preparing checks
- Maintain accounting ledgers by verifying and posting account transactions
- Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
- Report sales taxes by calculating requirements on paid invoices
- Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
- Protect organization’s value by keeping information confidential
- Update job knowledge by participating in educational opportunities
- Perform other duties as assigned
Skills, Knowledge and Expertise
- High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
- 1-3 years accounts payables
- Knowledge of general accounting principles, regulatory standards and compliance requirements
- General math skills
- High degree of accuracy, attention to detail and confidentiality
- Excellent data entry skills
- Excellent analytical, problem solving and decision making skills
- Effective verbal, listening and written communication skills
- Effective organizational, stress and time management skills
- Demonstrates a sense of urgency and ability to meet deadlines
Benefits
- Comprehensive medical, dental, and vision coverage
- 401K with company match
- PTO, holidays, and paid winter shutdown
- Professional development and career growth opportunities