Job Description
Pomeroy Technologies is seeking a Part Time Temporary (3 months) Order Management Specialist.
This position is scheduled to work Monday – Friday approximately 30-40 hours per week.
SUMMARY:
Assists in the administrative functions of the procurement process and the supplier relationships for various contracted services, commodities and events
ESSENTIAL FUNCTIONS:
Administration:
* Assists Purchasing Specialists with the administrative functions of the procurement process under moderate supervision
* Involved in functional communication among team and interdepartmental members and suppliers to insure satisfaction with contracted services
* On a daily basis with moderate direction, maintains data concerning the status of open purchase orders, such as ETAs, shipment tracking, delivery, and acceptance of the orders. Updates the system as required.
* Maintains daily the Item Master Database processing part additions, activations, and deactivations in an accurate and timely manner
* Manages the daily processing of customer returns.
* Manages time effectively to assure all daily tasks are completed.
* Supports the Rebate Database with accurate and timely updates.
* Facilitates effective communication via department email boxes, faxes, and telephone
* Understands and adheres to departmental policies and procedures.
* Assists in the reconciliation of Accounts Payable discrepancies Process Improvement and Associate Success:
* Expresses ideas for change that have a positive effect on existing methods, services or products.
* Works as an individual and also as a team member to accomplish common goals.
* Effectively multi-tasks on multiple assignments and deliverables.
* Asks questions, reads manuals, and attends classes.
* Possesses basic knowledge of the company's business and internal organization. Understands the general purpose of each department and the business functions they perform. Behavioral Competencies: Initiative to
* Asks questions
* Takes notes
* Retains and applies newly acquired knowledge
* Accepts and uses feedback to improve his/her skills and abilities. Communication
* Keeps his/her manager informed of any problems, challenges, or unanticipated events affecting his/her work.
* Listens respectfully and avoids interrupting. Works as a Team Member
* Supports team decisions to implement changes, suggestions, improvements, and solutions.
* Encourages and supports the exploration and application of best practices. Acts with Integrity & Respect
* Prevents personal conflicts from interfering with his/her objectivity.
* Consistently arrives on time for meetings and appointments.
* Accepts responsibility for the results of his/her decisions and actions.
* Behaves in a way that is consistent with the company's values.
JOB QUALIFICATIONS:
* 2 years college completed at an accredited university (48 credit hours) plus 2 years relevant experience or
* 4 or more years relevant experience
* Minimum of 2 years of purchasing experience preferred
* Communicates well both orally and in writing.
* Basic knowledge of Microsoft Office, Visio and Project desired. External
* 2 years college completed at an accredited university (48 credit hours) plus 4 years relevant experience or
* 8 or more years relevant experience
* Minimum of 2 years of purchasing experience preferred.
* Communicates well both orally and in writing.
* Basic knowledge of Microsoft Office, Visio and Project desired.
MENTAL AND PHYSICAL DEMANDS:
* Identifies problems where development of new solutions, methods, and systems will result in an impact on the department's overall success.
* Identifies problems quickly and suggests business solutions to problems.
* Offers recommendations and sees task assignments and projects through to completion.
* Completes task level activities.
* Communicates effectively by telephone and in group meetings and discussions. Provides and receives information accurately.
* Daily sitting, focusing on and operating a personal computer or terminal keyboard for over 60 minutes at a time.
* Communicates by telephone for up to 60 minutes at a time on a daily basis.
* Writes using pen/pencil or personal computer keyboard for up to 30 minutes at a time on a daily basis.
* Communicates and is understood by others.
* Reads printed words and numbers in printed form and on computer/terminal monitor. * Distinguishes objects or symbols at 20 feet or more and 20 inches or less.
EQUIPMENT USED AND NECESSARY:
* Calculator * Personal computer or terminal * Computer printer * Fax * Photocopier * Telephone ENVIRONMENT: * Office environment, including air conditioning and fluorescent lighting.