Vehicle Benefits Administrator

Oh what a feeling! 

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs . 

Together, we are Toyota. 

Toyota Motor Corporation Australia is well-recognised for offering: 

• Fully maintained motor vehicle including insurance excluding fuel 

• Annual contribution to your private health insurance worth over $1,900 

• Significant family vehicle lease and purchase discounts  

• Flexible hours and workspaces, with a hybrid of working from home and in the office 

• Wellness facilities – free onsite gym, end of trip facilities 

• Free car parking and discounted onsite cafe 

• Genuine career development: promotions, rotations and paid professional membership 

• Paid volunteer days to support your community and matched workplace giving program 

• 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave 

• Access to Toyota’s RewardsHub – explore, manage and customise your benefits to suit your lifestyle 

What you’ll contribute to

An exciting opportunity has arisen for a Vehicle Benefits Administrator to join our People & Culture division in a permanent full-time role. 

The People and Culture Division leads the implementation of strategic, people-focused initiatives across Toyota, fostering a safe, inclusive environment where teammates are empowered to reach their full potential. Operating through an HR shared services model, the division delivers best-practice consultancy, training, and development support to Toyota employees and OneToyota affiliates. Its comprehensive services span organisational development, professional training, health and safety, remuneration and benefits, employee relations, and talent acquisition—all underpinned by the use of advanced technology platforms and systems.

The Vehicle Benefits Administrator is responsible for supporting the efficient delivery of the company’s lease vehicle programs, and providing guidance to managers and employees on related queries. You will play a key role in ensuring the seamless execution of these programs and associated activities across the business.

This role is based in Altona North with flexible work arrangements on offer.

How you’ll make an impact

• Coordinate the reconciliation of vehicle payroll files to ensure accurate charging of lease vehicle payments to employees.

• Coordinate the administration of the Employee Family Vehicle Purchase (EFVP) and Employee Spare Parts Purchase (ESP) schemes by managing and responding to employee enquiries in line with established policies.

• Maintain systems to track, manage, and report on key lease vehicle activities, including fair wear and tear (FW&T) recoveries and fuel consumption.

• Act as the primary liaison between Toyota Fleet Management and employees regarding lease vehicle order escalations, including managing the Employee Vehicle Entitlements inbox.

• Assist with the review, updating, and distribution of vehicle-related communications, such as price lists, letters, and intranet content, as needed.

• Provide support and backup for other tasks as needed on an ad hoc basis.

Your attributes

• Demonstrated experience managing vehicle payroll reconciliations, employee queries, or working with complex data sets, with a strong focus on accuracy

• Prior experience in a similar role preferred; exposure to vehicle auctions, leasing, insurance, or rentals is beneficial

• Strong attention to detail with a solid understanding of vehicle benefits and entitlements

• Relevant tertiary qualification in Business, HR, or a related discipline (preferred)

• Proficient in Microsoft Office, including intermediate Excel (vlookup & pivot tables); strong analytical and customer service skills

• Reliable, adaptable team player able to meet deadlines and work independently in a fast-paced environment

Make your impossible, possible & apply today! Applications close: 3rd July 2026

You’re welcome to find out more by visiting our careers page: www.toyota.com.au/careers.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use.

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women; check out our benefits directly at WORK180.

We don’t require a cover letter or selection criteria to be addressed.

Come with us and help create the future.