Senior Payroll Administrator
Job Description
Backed by a fifth-generation family-owned company, Spicers is a leading distributor of commercial print and business papers, specialty products, graphic solutions, sign & display equipment and materials, and packaging and facility supplies and equipment.
We’re based in Vaughan, Ontario, with 13 regional locations that include custom manufacturing facilities in Toronto and Winnipeg, as well as cash and carry locations, product showrooms and equipment demo sites.
We are currently looking for a Senior Payroll Administrator located in Vaughan, Ontario reporting to the Vice President of Finance and Administration.
Your Challenge:
Under the supervision of the Vice President of Finance, the duties and responsibilities of the Senior Payroll and Pension Benefits Administrator include, but are not limited to, the following:
- Process employee payroll data;
- Reconcile earnings and deductions and prepare journal entries;
- Prepare, coordinate and maintain employee documentation;
- Prepare, reconcile monthly/quarterly workers compensation reports;
- Administer defined contribution pension plan and remit premiums;
- Administer garnishees and third party demands;
- Prepare, coordinate and submit government remittances (i.e. CPP, EI and income tax);
- Responsible for the accuracy of the organizations statutory government remittances;
- Prepare and submit ROE’s;
- Prepare, reconcile and submit year-end reports (i.e.T4, T4A, RL-1s);
- Prepare, reconcile and submit year-end workers compensation reporting;
- Prepare, reconcile and submit year-end summary source deductions. Liaise/coordinate with external stakeholders (i.e. government representatives and/or internal or external auditors);
- Liaison for ADP Workforce Now;
- Prepare annual pension statements from a payroll perspective;
- Coordinate payroll and/or other projects, and provide status reports to management;
- Remit monthly commission payments for sales personnel;
- Prepare month-end cheques;
- Prepare month-end payroll reports;
- Administer all pension plans and employee changes;
- Collaborate with the HR department and other departments to ensure pay and personnel records are accurate and up-to-date;
- Communicate with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deductions/garnishments;
- Respond to queries from employees and external clients;
- Ensure compliance with company policies, relevant industry regulations, tax and deduction laws;
- Responsible for explaining and summarizing material, which describes to employees their rights and obligations under the pension plan; and
- Other duties as assigned.
Your Qualifications:
- Completion of a post-secondary school diploma or certificate in payroll or accounting;
- PCP designation required, CPM designation considered a strong asset;
- Minimum 5 – 8 years’ relevant experience;
- Experience with ADP Workforce Now considered a strong asset;
- Ability to communicate with all levels of staff and management;
- Strong knowledge of spreadsheets and databases, with a track record of accuracy and attention to detail;
- Ability to present information sessions to employees;
- Strong communication skills (both oral and written);
- Proficient in using MS Office and knowledge of HR databases;
- Ability to work collaboratively in a team environment;
- Ability to maintain confidentiality; and
- Ability to thrive in a fast-paced environment and handle deadline pressure well.
Working Conditions:
- Able to work on a computer for numerous hours;
- Ability to work in a busy, open area office;
- May have to spend long hours in concentration which requires attention to detail and high levels of accuracy;
- This position faces a number of deadlines which may cause stress; and
- Work may require occasional weekend and/or evening work.
Spicers Canada ULC is an equal opportunity employer and welcomes all interested parties. Spicers Canada is able to offer accommodations to potential candidates and new employees during the recruitment and selection process and encourages individuals who may require accommodations to contact Human Resources.