Administrative Assistant - Special Education

Administrative Assistant - Special Education 

Spring-Ford Area School District is hiring an Administrative Assistant to work within the Special Education Department supporting the Grades 10-12 Special Education Supervisor.   This position performs administrative/secretarial support under limited supervision and on own initiative for the special education supervisor.

Spring-Ford Area School District Welcome Video!

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Serve as confidential administrative assistant to the Supervisor of Special Education.
• Perform clerical duties such as: copying data, filing, generating correspondence to staff and parents, answering and screening telephone calls and maintaining the special education supervisor's calendar.
• Prepare and process purchase orders for special education costs including supplies, independent contracts, confidential settlement agreements, community based instruction, bid orders and software and technology. Acquire W-9 forms for new vendors. Enter purchase orders in Skyward.  Receive supplies in Skyward.
• Assist schools with monthly enrollment reports as needed.
• Review registration sheets of all incoming students for Special Education eligibility. Requests Special Education reports from sending districts so students may be entered in the Skyward Special Education module. Transfer Special Education documents for students transferring out of the district.
• Verify PIMS and Penn Data reports for accuracy.  Ensure that all special education student evaluations and IEP's are in compliance without error for the 12/1 submission to the state.
• Create & generate data mining reports for IEP compliance and alert teachers of upcoming IEP expiration dates.
• Monitor evaluation log and review information with the special education supervisor and psychologist.
• Mail IEP packets to parents.
• Monitor students placed out of district and track through district reports.
• Enter into Skyward database annual IEPs and IEP revisions, evaluation reports and re-evaluation reports on a daily basis. Check and review paperwork for accuracy, completeness and conformance to established standards and procedures. Notify teachers of errors.
• Assist psychologists and special education teachers with Skyward.
• Maintain IEP and GIEP student files.
• Process administrative requests from principal, psychologist and special education supervisors, type request and send permission to evaluate/re-evaluate packet to parent. Follow up with three attempts and assign case due dates when permission is received.
• Complete referrals for Intermediate Unit services, such as: Vision, Orientation and Mobility, and Bi-lingual psychologists.
• Advance Special Education caseloads, assign new psychologists, IEP teachers and new buildings at the end of the school year and assists related service providers with student lists.
• Compile a database of ESY students, assist ESY coordinator with correspondence, IEP information, materials, set up and collection of materials. Staff the ESY desk for the entirety of the program.
• Maintain inactive Special Education records in storage, purge files to required documents older than 6 years. Prepare 30-60 boxes every summer to be digitized for storage.
• Secondary Level ( 10-12):
  • PPSOS (Every 5 years)
    • Pennsylvania Post School Outcomes Survey
    • 2 year reporting window done online through a state run database
    • Collecting contact information and post HS plans on student leavers
    • Following up the next year with a survey as to what the student is currently doing. 3 attempts must be made to contact students.
  • E-Grant
    • Collects information from Alternative education schools and enters projections into the E-Grant website for approval for the upcoming year.
  • Vo-Tech Students
    • Assign SE students to the WMCTC activity in Skyward so Vo-tech staff have access in Skyward.
  • Social Security
    • Complete Social Security packets and attach SE documents requested for students claiming social security disability
    • Verify Social Security eligibility forms and hold until student graduates then send them back to the Social Security office.
• Perform any other job-related duties, projects, and responsibilities as assigned by the supervisor of special education.

Position Available: Late July/Early August

Schedule: Monday - Friday, 7.5 hours/day, 12 Months (260-262 days per year)
Compensation: Starting hourly rate: $26.55/hour. Spring-Ford Area School District offers a comprehensive benefits package including medical, dental, vision and prescription insurance, as well as paid time off and a tuition reimbursement program. This position is part of the Public School Employees Retirement System (PSERS).

Spring-Ford Area School District is an equal opportunity employer. 
External applicants must submit valid and current Act 34, Act 151, and Act 114 clearances.