Executive Assistant

Summary

Qualified candidates for this position will provide support to the Business Unit Director, company Controller, and Executive Team, while upholding the strictest level of confidentiality.

Essential Duties and Responsibilities

• Provide administrative and clerical support to the Business Unit Director and Controller.
• Maintain Executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinate travel arrangements, itineraries, agendas and expense reports.
• Plan and arrange meetings, conferences and company hospitality events.
• Host and organize logistics related to customer and VIP meetings/visits.
• Maintain detailed records and files.
• Assist with dissemination of communications, ensuring accuracy and timely completion.
• Marketing communications support including PowerPoint presentations, website design, collateral and tradeshow/exhibition assistance.
• Handle ad hoc projects as requested.

Qualifications/Requirements

• Bachelors’ Degree
• Superior Microsoft Office skills, including Outlook, Word, PowerPoint & Excel
• Strong business acumen
• Minimum of three years’ experience as an Executive Assistant working with Senior Management
• Extremely well-organized and detail oriented
• Graphic design capabilities a strong plus
• Excellent written and verbal communication skills
• Ability to always maintain confidentiality and professionalism