SOS Human Resources Spclst II (JP26-052)
Job Description
GENERAL DESCRIPTION
Performs complex administrative support or technical program assistance work. Work involves maintaining filing systems, and general administrative support work, assist in the administration of a human resources management program. Uses a PC to perform analysis, reconciliation, and reporting of accounting data. Works under close supervision with some latitude for the use of initiative and independent judgment.
EXAMPLES OF WORK PERFORMED
Job Vacancy/ Applicant Processing:
Assist hiring managers with agency hiring process.
Prepare and distribute agency job postings and update website.
Prepare, receive and process all job applications thru CAPPS Recruit and TWC Work in Texas.
Maintain Job Vacancy database.
Maintain job postings and applications in CAPPS Recruit and TWC Work in Texas.
Assist in administering and scoring employment tests.
Send out email notifying applicants of job closure.
Payroll & Leave Accounting:
Acts as back-up to the Payroll & Benefits Administrator.
Acts as back-up for Time and Leave Administrator for agency personnel.
Assist agency personnel with benefits selection and information.
Human Resources Administrative Duties:
Compile and prepare new employee packets and exit packets.
Assist with data entry and verification of personnel actions into the Centralized Accounting and Payroll/Personnel System (CAPPS).
Update and maintain personnel files, both Open & Confidential.
Assist with maintaining the HR database.
Assist with Parking Coordinator Duties and Electronic Access.
Assist with New Employee Orientation.
Assist with Workers Compensation and Insurance matters.
Administer agency Contingency Employees and Contractor programs.
Assists Agency Wellness Coordinator with agency wellness events.
Data entry and verification of all personnel actions.
Assist with general HR questions from employees.
Assist with Exit interviews.
Prepare Visitor Badges for the building.
Administrative Duties:
Answer incoming phone lines for the division; open, sort, and distribute division mail.
Prepare reports as directed by the Division Director.
Assist in the coordination of agency special events.
Contact for Issue Track for Admin. Services related help desk needs.
Maintain employee and administrative filing systems.
Act as back-up Rudder Building receptionist.
GENERAL QUALIFICATIONS
Required Qualifications:
Graduation from high school or completion of General Education Development program.
Two years of progressively responsible experience in administrative support work required.
Proficiency in the use of Word, Excel and Access.
Ability to evaluate applicant qualifications and communicate effectively.
Ability to communicate with the public and agency employees in a professional and courteous manner.
Ability to Maintain Confidential and Sensitive Information.
Regular and punctual work attendance.
Preferred Qualifications:
Graduation from a university with an emphasis in Human Resources and/or Management.
Two or more years of experience in training.
Two or more years of experience applying hiring practices.
Five or more years of progressively responsible administrative support experience.
Working knowledge of the Centralized Accounting and Payroll/Personnel System (CAPPS).
Knowledge of state agency leave accounting rules and regulations.
Two years of prior Human Resource work experience with a state agency or university.
Information for Veterans, Reservists, or Guardsmen
The following MOS codes are generally applicable to this position: 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y, AZ, LS, MC, PS, RP, SN, YN, 641X, 741X, 360, 018, 0100, 0111, 6046, 0102, 0170, 4430, 3A1X1, 8A200. Please include any of these codes in the State of Texas application to better determine whether the minimum qualifications for this posting have been met.
GENERAL QUALIFICATIONS
Required Qualifications:
Graduation from high school or completion of General Education Development program.
Two years of progressively responsible experience in administrative support work required.
Proficiency in the use of Word, Excel and Access.
Ability to evaluate applicant qualifications and communicate effectively.
Ability to communicate with the public and agency employees in a professional and courteous manner.
Ability to Maintain Confidential and Sensitive Information.
Regular and punctual work attendance.
Preferred Qualifications:
Graduation from a university with an emphasis in Human Resources and/or Management.
Two or more years of experience in training.
Two or more years of experience applying hiring practices.
Five or more years of progressively responsible administrative support experience.
Working knowledge of the Centralized Accounting and Payroll/Personnel System (CAPPS).
Knowledge of state agency leave accounting rules and regulations.
Two years of prior Human Resource work experience with a state agency or university.
Information for Veterans, Reservists, or Guardsmen
The following MOS codes are generally applicable to this position: 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y, AZ, LS, MC, PS, RP, SN, YN, 641X, 741X, 360, 018, 0100, 0111, 6046, 0102, 0170, 4430, 3A1X1, 8A200. Please include any of these codes in the State of Texas application to better determine whether the minimum qualifications for this posting have been met.