Administrative Assistant III – ROTC Liaison
Job Description
Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
- Medical, Dental, and Vision Insurance
- Generous vacation and sick leave plus 13 paid holidays
- State retirement plan (PERA)
- Parental Leave
- Reduced cost tuition for employee and family members
- Life and Disability Insurance
- Professional growth and training opportunities
- Access to technology and equipment
- Colorado State Employee Assistance Program
- Access to a world-class recreation center
- Interaction with an international population and cultural events
The Administrative Assistant III – ROTC Liaison serves as the central coordination point between the university and Army and Air Force ROTC programs. This role is critical to ensuring seamless operations across multiple departments, military partners, and cross-enrolled schools.
The ROTC Liaison facilitates a wide range of administrative functions including student services, cadet record management, financial coordination, event planning, and interdepartmental collaboration. This position also acts as a primary resource for cadets, prospective students, and campus partners.
Program & Operations Coordination
- Serve as the primary liaison between university departments and ROTC military units (Army and Air Force).
- Support Mines Veteran's Alliance
- Coordinate key functions related to admissions, registration, scholarships, housing, and financial aid.
- Maintain communication with cross-enrolled partner institutions.
- Maintain accurate and compliant cadet records in alignment with Department of Defense standards.
- Provide guidance and support to current and prospective ROTC students.
- Coordinate referrals and resources to support student success.
- Plan and execute 8–10 annual events including orientation programs, ceremonies, recruiting events, and formal functions.
- Manage logistics such as guest coordination, budgets, invitations, and on-site support.
- Monitor and manage multiple budgets, including tracking expenditures and reconciling accounts.
- Ensure compliance with institutional and state financial policies.
- Oversee daily office operations, including scheduling, communications, and documentation.
- Maintain department website and assist with marketing and outreach efforts.
- Coordinate calendars, meetings, and reporting.
Work Environment & Culture
This position is part of a close-knit and supportive team committed to student success. The ROTC community is collaborative, respectful, and mission-driven, with strong partnerships across campus and with military leadership.
- Opportunity to work closely with ROTC students and support future military leaders
- Exposure to cross-functional collaboration with both university and federal stakeholders
- Involvement in high-visibility events and ceremonies
- Meaningful impact on student development and success
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
| G3A4XX | ADMINISTRATIVE ASSISTANT III |
MINIMUM QUALIFICATIONS:
Experience Only:
Three (3) years of relevant experience which include administrative coordination in a complex or multi-stakeholder environment (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)
PREFERRED QUALIFICAITONS:
Prior relevant state service
Core Competencies
- Strong organizational skills with excellent follow-through
- Effective written and verbal communication
- High attention to detail
- Professional and approachable communication style
- Ability to work with diverse student populations
- Collaborative, service-oriented mindset
- Administrative coordination in a complex or multi-stakeholder environment
- Experience supporting student programs, higher education, or similar environments preferred
- Ability to manage confidential information with discretion
CONDITIONS OF EMPLOYMENT:
- Background check
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.
Colorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.
Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?
Look to Mines.