Strategic Operations & Business Excellence

Objective of job

The role acts to support effective financial steering and operational efficiency of the department by ensuring transparent budget control, driving continuous process optimization, and enabling smooth cross-functional coordination across stakeholders.

Task description

Budget Control & Financial Steering
•    Support the preparation, tracking, and periodic review of departmental budgets and forecasts
•    Monitor budget consumption, identify deviations, and provide transparency on cost development
•    Support financial analysis and reporting to enable management decision-making
•    Coordinate with Finance and stakeholders to ensure alignment on budget planning and execution

Process Optimization
•    Identify inefficiencies in existing processes and support improvement initiatives
•    Drive standardization and documentation of key operational processes
•    Collaborate with relevant stakeholders to implement optimized workflows and ensure sustainability
•    Support digitalization and automation initiatives (e.g., tools, reporting processes)

Cross-department Coordination
•    Act as coordination interface between different departments (e.g., Finance, R&D, Operations)
•    Align requirements, timelines, and dependencies across stakeholders
•    Support preparation of meetings, collect inputs, and follow up on action items
•    Ensure transparent communication and smooth collaboration across functions

Reporting & Management Support
•    Prepare regular reports and presentations for management review
•    Consolidate inputs from various teams and ensure data consistency
•    Support decision-making by providing structured insights and analysis
•    Track key actions and ensure timely follow-up
 

Qualification
Professional Experience
•    Experience in Business Excellence, Business Operations and Coordination, PMO or Management Consulting
•    Proven experience in management reporting, budget monitoring or financial steering
•    Strong background in organizing and steering management or operational meetings
•    Experience working in a complex, cross functional or international environment
Skills & Competencies
•    Strong analytical and structuring skills; able to turn complex topics into clear management ready outputs
•    High attention to detail combined with a strong big picture mindset
•    Excellent stakeholder management and communication skills, including interaction with senior leadership
•    Confident in moderating meetings and driving decisions and follow ups
•    Proactive, hands on, and solution oriented working style
Tools & Technical Skills
•    Advanced skills in PowerPoint and Excel (management presentations, tracking, dashboards)
•    Familiarity with collaboration and meeting tools (e.g. Teams, SharePoint) is a plus
Language
•    Business fluent English
•    Additional language(s) depending on local context are an advantage