Job Description
Mission Details
ACTIVITIES
Invoice Processing
• Perform detailed invoice sorting, scanning, posting, and accurate filing for various purchase types.
• Address and resolve workflow queries by collaborating with requesters, receivers, and purchasers.
• Maintain strong relationships with vendors, resolving any discrepancies or payment issues in a timely manner
• Conduct monthly and quarterly creditor reconciliations for intercompany and third-party accounts and report discrepancies.
• Monitor and update the MR11 report (unreceived invoices tracking) and follow up on outstanding items.
• Support the monthly closing process to meet corporate deadlines and ad-hoc reporting.
• Support in maintaining up-to-date process documentation.
• Assist with internal and external audits, providing documentation and support to ensure compliance with financial regulations and policies.
• Identify areas for improvement in the accounts payable process and work with the team to implement enhancements to drive efficiency.
Payment Processing
• Execute payment runs for various types of transactions, including vendor payments, employee reimbursements, and intercompany transfers.
• Review and perform AP Aging on monthly basis
• Conduct end-to-end payment processing, including the preparation, review, and execution of high-value and complex transactions.
• Monitor payment workflows and troubleshoot system issues, coordinating with IT and Treasury as needed.
• Ensure that all payments are processed in accordance with company policies and standard operating procedures.
• Address basic payment inquiries and discrepancies; escalate more complex issues to senior team members as necessary.
• Maintain accurate and organized records of payment transactions.
• Follow standard procedures for secure handling of payment data.
• Handle complex payment issues and inquiries, providing solutions in a timely manner.
• Perform reconciliation of payment accounts to ensure accuracy and resolve discrepancies.
• Prepare and analyze detailed payment reports for management and audit purposes.
• Ensure strict compliance with internal control policies, audit requirements, and external regulatory standards.
• Work with other teams, including procurement, accounts payable, and treasury, to facilitate smooth payment processes.
Required Profile
QUALIFICATIONS / EXPERIENCE REQUIRED
• Minimum Diploma or equivalent in Accountancy
• 2-5 years’ working experience in account payable functions.
• Proficiency in the local language(s) relevant to the country of assignment
• Proficiency in computer applications (Microsoft Office Applications; i.e. Outlook, Excel, Words, PowerPoint, etc.) and SAP Accounting Software
• Mature with good interpersonal skill and able to work independently with minimum guidance, possess initiative, strong sense of responsibility and high degree of integrity.
• Pleasant personality.
• Organised and meticulous.
• Strong communication and interpersonal skill and ability to interact well with all the process actors in the chain