Accounts Payable Specialist – Trade (Merchandise)

Position Overview

Responsible for processing and reconciling merchandise-related trade payables across a multi-store convenience retail network. Ensures invoice accuracy, timely vendor payments, and alignment between vendor statements and internal records.

Key Responsibilities

· Process merchandise vendor invoices with a focus on accuracy and timeliness

· Reconcile vendor statements to the AP subledger; investigate and resolve variances

· Research and resolve invoice discrepancies, short pays, and unapplied credits

· Maintain vendor relationships and respond to inquiries regarding payments and balances

· Support weekly payment runs in alignment with approved terms

· Post ACH payments as required

· Assist with month-end close by ensuring AP balances are accurate and up to date

· Maintain compliance with internal controls and approval workflows

· Assist with other accounts payable functions and initiatives as needed

Qualifications

· 2+ years of accounts payable experience, preferably in retail or multi-location environments

· Strong reconciliation and problem-solving skills

· Proficiency in Excel and ERP/AP systems (PDI experience a plus)

· High attention to detail and ability to manage volume efficiently

· Self-starter and ability to work autonomously and with a team

Key Focus Areas

· Merchandise invoice accuracy

· Timely statement reconciliation and discrepancy resolution

· Vendor account integrity