Administrative Secretary 1B - 12-Month

JOB CATEGORY:                                Secretarial, Clerical
JOB TITLE:                                          Administrative Secretary 1B - 12-month
JOB PURPOSE:                                  Perform necessary functions to support student achievement and district operations

Job Description:

1.  Provide Customer Service:

• Answer phones
• Verify, screen and greet visitors; maintain visitor logs as necessary
• Maintain/stock office machines
• Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgment and discretion with all stakeholders

2.  Maintain records and data necessary to operate in accordance with federal, state and district rules and regulations:

• Accurately process forms and documents
• Prepare and maintain organized files and paperwork
• Enter absences and maintain student attendance records
• May act as liaison to District Office

3.  Manage Department Finance:

• Maintain accurate bookkeeping, budgets and records as needed
• Process financial transactions accurately and promptly as needed

4.  Provide Support:

• Determine priorities and coordinate workload to meet schedules and deadlines
• Collaborate to resolve team/task challenges and issues
• Good attendance record
• Communicate effectively with other staff, students, families and other departments/agencies
• Distribute mail and documents
• Manage calendars and meeting logistics
• Compose and maintain correspondence and reports
• Maintain efficient inventory, ordering and distribution of supplies
• May assist with substitute coverage

5.  Preserve confidentiality:

• Uphold stakeholder confidence and protect operations by keeping student, staff and district information confidential

Other duties as assigned including Choice applications, invitations, acceptances, and associated documentation.

6.  Technical Literacy

• Maintain updated user expertise for required applications, databases and office machines
• Seek and attend opportunities to improve user proficiency

Databases and programs utilized on a daily basis:

PROGRAM                                REGULARLY               OCCASIONALLY            RARELY/NEVER
MS OFFICE                                      X
ESCHOOL                                        X*
NUMERA(TRACK-IT)                                                                 X
DOE/IMS                                           X*
FILEBOUND                                                                               X
FIRST STATE FINANCIAL (FSF)                                              X*                                     X*
DSC                                                   X*                                    X*
GOOGLE DOCS                                                                        X                                       X
SCHOOL DUDE                                                                         X
SCHOOLOGY                                                                                                                     X
PHRST                                                                                       
DEEDS                                                                                                                               X

*dependent upon departmental assignment

REQUIREMENTS:
External Applicants:
Completed Online Application via Join Delaware Schools
https://www.joindelawareschools.org/
Letter of Interest
Resume'
Three letters of reference

Internal Candidates:
Completed Online Application via Join Delaware Schools
https://www.joindelawareschools.org/
Letter of Interest
Resume'

Closing Date: 6/22/26 at 11:59 PM

Contact Information:
Keenan Dorsey
Red Clay Consolidated School District
Director of Human Resources
302-552-3700
[email protected]