AP Assistant

Overview

We have an exciting opportunity for a Finance and Payments Assistant to join us on a part time basis (28 hours per week) at PRS for Music. The Finance and Payments Assistant will assist with the processing and payment of all company payments and associated processes excluding distributions and payroll, in accordance with the Company’s contractual agreements, payment terms and all relevant Statutory regulations.

Responsibilities

As our Finance and Payments Assistant some of your day to day duties will include….

• Verifying and processing invoices, credit notes, payments daily.
• Entering invoices for payment either by matching to purchase orders or checking non-purchase order invoices are following company mandates.
• Generating and processing payment runs via iBACS.
• Conducting weekly purchase ledger checks, maintenance, and reconciliation.
• Dealing with enquiries from suppliers and employees and ensuring that all problems are resolved in a timely and accurate manner.
• Adding and maintaining supplier account details on the Financial and Contract Management system.
• Checking supplier statements.
• Maintaining a filing system for all financial documents.
• Processing individual electronic payments through Bankline as required.
• Preparing and posting financial journal and provide general assistance with month-end duties.
• Administrative support for the project to update processes and controls documentation for Treasury/Payments team, ensuring completeness of documentation and standardisation of formats.
• Production and maintenance of controls sign-off schedules for key tasks in the Treasury/Payments team, to act as evidence of appropriate controls being exercised across the Treasury/Payments function.
• First-line administrative support for systems used across the Treasury/Payments area, eg, Santander online portal, NatWest Bankline, PTX.

About you

At PRS for Music, we want you to bring the best version of yourself to work. We believe that celebrating individuality promotes a culture of acceptance and openness. Along with being whoever you want to be, in an ideal world you will also have: 

• Knowledge of accounts payable procedures and general payment procedures.
• Previous experience in an accounts environment.
• Experience and a working knowledge of financials software or systems (such as CODA and BACS) together with a good understanding of Microsoft products.
• Highly numerate with excellent attention to detail and high level of accuracy.
• Good interpersonal and communication skills and the ability to solve problems and deal with external and internal enquires in a professional manner.
• Very effective organisational and time management skills with the ability to work to strict deadlines.

At PRS for Music, we want you to bring the best version of yourself to work. We believe that celebrating individuality promotes a culture of acceptance and openness. Along with being whoever you want to be, in an ideal world you will also have: 

• Knowledge of accounts payable procedures and general payment procedures.
• Previous experience in an accounts environment.
• Experience and a working knowledge of financials software or systems (such as CODA and BACS) together with a good understanding of Microsoft products.
• Highly numerate with excellent attention to detail and high level of accuracy.
• Good interpersonal and communication skills and the ability to solve problems and deal with external and internal enquires in a professional manner.
• Very effective organisational and time management skills with the ability to work to strict deadlines.

As our Finance and Payments Assistant some of your day to day duties will include….

• Verifying and processing invoices, credit notes, payments daily.
• Entering invoices for payment either by matching to purchase orders or checking non-purchase order invoices are following company mandates.
• Generating and processing payment runs via iBACS.
• Conducting weekly purchase ledger checks, maintenance, and reconciliation.
• Dealing with enquiries from suppliers and employees and ensuring that all problems are resolved in a timely and accurate manner.
• Adding and maintaining supplier account details on the Financial and Contract Management system.
• Checking supplier statements.
• Maintaining a filing system for all financial documents.
• Processing individual electronic payments through Bankline as required.
• Preparing and posting financial journal and provide general assistance with month-end duties.
• Administrative support for the project to update processes and controls documentation for Treasury/Payments team, ensuring completeness of documentation and standardisation of formats.
• Production and maintenance of controls sign-off schedules for key tasks in the Treasury/Payments team, to act as evidence of appropriate controls being exercised across the Treasury/Payments function.
• First-line administrative support for systems used across the Treasury/Payments area, eg, Santander online portal, NatWest Bankline, PTX.