Project Coordinator

Project Workflow & Tracking

• Manage daily project tracking, scheduling, ensuring all milestones, timelines, and deliverables are meticulously updated across company and industry databases.
• Work with Accounts Receivable and the Billing Department to make sure all revenue is accounted for and accurate
• Building job packets for field team
• Coordinate work completion with field team in order to prepare packets to submit to billing
• Prepare invoices
• Coordinate the end-to-end workflow of wireless projects, from initial routing and permitting to final closeout documentation.
• Review, organize, and input high volumes of technical field data, photos, and closeout packages with a strict focus on accuracy.

 

Communication & Follow-Up

• Serve as the primary hub for back-and-forth communication between project managers, field supervisors, subcontractors, and clients.
• Execute rigorous, proactive follow-ups on missing deliverables, documentation, or client approvals to prevent project bottlenecks.
• Maintain comprehensive paper trails of project changes, approvals, and material requests.

 

Administrative & Software Support

• Utilize Microsoft Office (especially Excel) Smartsheet and Google Workspace daily to create reports, track budgets, and manage documentation schedules. Other software may be utilized depending on the project.
• Verify the accuracy and perform quality checks of the various payroll, production, and billing information
• General office duties
• Adapt quickly to internal proprietary software systems and client-specific databases to input and retrieve project updates.