Marketing & Pursuit Coordinator
Job Description
Marketing & Pursuit Coordinator
Position Summary - Location: Des Moines, IA
Join our partner firm, INVISION, as a Marketing & Pursuit Coordinator and play a vital role in supporting the firm's marketing, and pursuit efforts. In this position, you will coordinate proposals, qualifications packages, interview materials, market research, and CRM data management to help position the firm for continued growth and success.
Working closely with architects, designers, and firm leadership, you'll contribute to strategic pursuits, maintain critical marketing information, and develop compelling presentation and marketing materials that showcase INVISION's expertise and brand. The ideal candidate is a highly organized, detail-oriented professional with strong writing and communication skills who thrives in a collaborative, fast-paced environment and enjoys managing multiple priorities and deadlines.
Why Join INVISION?
- Join a growing, award-winning architecture and design firm with more than 270 professionals across the Midwest and Southeast.
- Collaborate with talented architects, interior designers, and marketing professionals on projects that positively impact communities.
- Gain exposure to high-profile pursuits, business development initiatives, and firmwide marketing strategies.
- Enjoy opportunities for professional growth, skill development, and career advancement.
- Influence firm success through meaningful contributions to marketing and pursuit efforts.
- Work in a collaborative, innovative, and supportive team environment where every voice matters.
- Access a competitive compensation and benefits package, including flexible work options.
- Be part of a culture that values creativity, expertise, and continuous improvement.
Company Overview
INVISION is an award-winning architecture and design firm dedicated to creating spaces that inspire, connect, and strengthen communities. What sets INVISION apart is its unwavering commitment to client care—taking the time to listen, understand each client's goals and vision, and deliver thoughtful, innovative solutions that meet both immediate needs and long-term objectives.
Driven by a passion for architecture, design, and creative problem-solving, INVISION believes great design has the power to enhance the human experience. The firm's collaborative approach emphasizes trust, integrity, and strong relationships throughout every phase of a project, positioning its professionals as trusted advisors to clients across a variety of markets.
At the heart of INVISION's success is its people-focused culture. Team members are encouraged to collaborate, share knowledge, celebrate successes, support one another through challenges, and pursue continuous learning and professional growth. The firm values a balanced approach to work and life while fostering an environment where innovation and expertise thrive.
As an HFW Partner, INVISION is part of The HFW Companies' growing national network of architecture and engineering firms. This partnership expands the firm's collective resources and expertise, enabling teams to deliver comprehensive design solutions while creating greater value for clients, employees, and the communities they serve
Essential Responsibilities:
- Coordinate the development, production, and submission of proposals, qualifications packages, and interview materials.
- Track RFQ/RFP opportunities, deadlines, and submission requirements to ensure timely and accurate deliverables.
- Gather, organize, and maintain project information, staff resumes, references, and supporting pursuit content.
- Conduct market, client, competitor research and strategic pursuit efforts.
- Maintain and update marketing databases, project information, staff biographies, and firm qualifications materials.
- Support the management and accuracy of client, contact, project, and opportunity data within Unanet CRM.
- Prepare written and visual materials for client presentations, interviews, and marketing initiatives.
- Assist with the development and maintenance of project sheets, resumes, templates, and marketing collateral.
- Organize and manage digital marketing assets, including project photography and pursuit materials.
- Record and distribute notes from meetings, industry events, and public engagement activities.
- Support client events, conferences, and other business development and marketing activities.
- Ensure all marketing and pursuit materials align with INVISION's brand standards and quality expectations.
- Collaborate with architects, designers, firm leadership, and marketing team members to support firm growth and client engagement initiatives.
Qualifications:
- Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field preferred.
- 2–5 years of experience in marketing, communications, proposal coordination, or a related professional services environment.
- Experience within the Architecture, Engineering, and Construction (A/E/C) industry is preferred but not required.
- Strong writing, editing, proofreading, and verbal communication skills with the ability to develop compelling pursuit and marketing materials.
- Exceptional organizational skills with a high level of attention to detail and accuracy.
- Proven ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment.
- Proficiency with Microsoft Office Suite, including Word, PowerPoint, and Excel.
- Experience using Adobe InDesign to develop proposals, presentations, and marketing collateral.
- Familiarity with CRM platforms, databases, and information management systems; experience with Unanet CRM is a plus.
- Experience managing digital assets, project information, and marketing content libraries is preferred.
- Knowledge of OpenAsset or similar digital asset management platforms is a plus.
- Ability to collaborate effectively with cross-functional teams, including marketing professionals, architects, designers, and firm leadership.
- Self-motivated, proactive, and eager to learn and grow within a collaborative team environment.
- Strong problem-solving skills with the ability to adapt to changing priorities and business needs.
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