Administrative Assistant (Utility Truck Rental & Repair)
Job Description
Custom Truck One Source (CTOS) is located at 11102 261 Street, Acheson, AB T7X 6C7
Is a leading North American provider of specialty trucks and equipment serving utility, telecom, rail, and infrastructure industries. With 30+ years of experience, 40+ locations, and a fleet of 10,000+ units, CTOS delivers sales, rental, and service solutions—supporting customers across the U.S. and Canada, including our growing Edmonton operations.
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, be proficient in multitasking, and have a strong work ethic.
Two years of related experience and/or training; or equivalent combination of education and experience involving serving as an administrative assistant/receptionist, computer operator in an administrative environment, and customer-focused environment.
Essential Duties and Responsibilities:
- Initiate contact with staff and address their needs.
- Greet and direct visitors in a professional manner.
- Plan and prepare for meetings, including coordinating schedules and logistics.
- Respond promptly to management requests and manage time efficiently.
- Identify and anticipate problems, providing effective resolutions.
- Maintain excellent verbal and written communication with both internal and external stakeholders.
- Work effectively in a fast-paced environment, managing multiple tasks and demands.
- Interface well with customers and all departments, representing the company professionally.
- Take and relay messages accurately.
- Provide callers with the necessary information about the company.
- Type memos, correspondence, reports, and other documents accurately.
- Handle mail distribution and prioritize tasks accordingly.
- Coordinate pick-up and delivery of express mail services.
- Manage office supplies inventory and ordering process.
- Perform clerical duties such as photocopying, faxing, filing, and collating.
- Set up and maintain an organized file system.
- Work efficiently with minimum supervision and demonstrate self-checking capabilities.
- Show willingness and ability to learn new tasks and responsibilities.
Qualifications:
- Minimum of two years of related experience in administrative roles or equivalent training.\
- Highly organized and detail oriented.
- Proficiency in operating office equipment and computer software MS Office applications.
- Ability to prioritize tasks and meet deadlines consistently.
- Majority of work is performed in an office setting with occasional visits to shop areas.
Education: High school diploma or equivalent.
Benefits: Competitive pay plus full benefits including extended health (medical, dental, vision), RRSP, paid time off and holidays, life and disability insurance, employee assistance program, and ongoing training and career growth opportunities.