URGENT: Personal Administrative Assistant

Department: Operations

Employment Type: Part Time

Location: Toronto

Manage calendars, schedule appointments, coordinate meetings, and prioritize daily activities
Handle all forms of communication, including emails, phone calls, and correspondence, acting as a professional gatekeeper
Arrange travel logistics such as flights, accommodations, transportation, and detailed itineraries
Prepare documents, reports, presentations, and maintain organized digital and physical filing systems
Coordinate meetings by preparing agendas, taking notes, and following up on action items
Manage personal errands and ad hoc requests with confidentiality and professionalism
Assist with event planning, including logistics coordination, vendor communication, and timeline management
Track expenses, process invoices, manage budgets, and maintain accurate financial records
Conduct research, compile information, and summarize findings to support decision-making
Manage and maintain digital tools, platforms, and basic technology needs to ensure smooth daily operations

Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
Strong organizational and time-management skills with the ability to multitask effectively
Excellent written and verbal communication skills
High proficiency in office and productivity tools (e.g., email, calendars, document management, spreadsheets)
Ability to handle sensitive and confidential information with discretion
Strong problem-solving skills and a proactive, solution-oriented mindset
Comfortable working independently while meeting deadlines and shifting priorities
Reliable internet connection and professional work setup (for remote or hybrid roles)

Job Description