Facilities Coordinator

Job Summary  Broadly describe the main purpose of the job in one to two sentences. Indicate what is done and why (the outcome).  Responsible for the operation, maintenance and repair of Give & Go Canadian facilities and grounds and will provide technical support to the Operations, Maintenance, Health Safety & Environment (HSE), Quality Assurance (QA) and Engineering teams.   Key Responsibilities (General)  The table below details the 4 to 5 key responsibilities of the job and the approximate percentage of time spent on each responsibility on an annual basis. These responsibilities represent the major areas of work performed (do not list anything that takes less than 5% of your time).   #LI-SB1 #GNG2     Key Responsibility  % of Time  (Should add to 100%)  1  Assist Facilities Maintenance Manager in developing building systems maintenance policies, practices, and procedures  Identifies and develops plans to address deferred maintenance and renewal of building systems at Give & Go sites  Organizes and conducts training to Maintenance for the operation and maintenance of facilities systems.  Develop and present proposals to improve reliability and cost savings  25% / 100%  2  Safely operate facilities systems to provide specified and reliable environmental conditions and utilities to Give & Go production, packaging, warehouse, laboratory, and office areas  Troubleshoot, coordinate services to repair, maintain, calibrate, alter/modify and install the following systems with Operations, Maintenance, Health Safety & Environment (HSE), Engineering, external contractors and building owner/landlord:  Roof mounted HVAC units  Boilers  Air compressors and dryers  Product storage freezers/coolers  Ammonia refrigeration systems  Building chillers and associated cooling towers, pumps and valves  Gas fired, standalone heaters  Gas fired and electric humidifiers and dehumidifiers  Wastewater treatment systems (Dissolved Air Flotation (DAF))  Building life safety systems (sprinklers, extinguishers, specialized suppression systems, fire alarm, emergency generators)  Plumbing (domestic hot and cold water)  Drains (sanitary, process, storm, grease interceptors)  Natural gas (meter to point of use)  Electrical (transformer, meter to distribution panel)  Building roofing and flooring  Building lighting  Building grounds  Obtain quotes from vendors and secure PO approvals  Compile and maintains all information and documentation relevant to all completed work  Audits and evaluates the operational effectiveness and preventive maintenance program of building systems in order make continuous improvements  Participate in Give & Go health and safety programs and environmental sustainability initiatives  Works closely and provides technical support to Operations, Maintenance, HSE, QA and Engineering teams on the delivery of capital initiatives and programs  Compile and maintains all information and documentation relevant to all completed work  Ensure all work is performed in full compliance with Good Manufacturing Practices (GMP), local codes / regulations, Give & Go Standard Operating Procedures (SOP), work instructions and established safety standards  45% /100%  3  Management  Assists Facilities Maintenance Manager on implementation of service contracts and managing the performance of external service providers and suppliers  Compile, analyze, and present statistical data regarding Give & Go building systems and facilities  Responds to information requests from internal (e.g. Senior Management) and external (e.g. audits) parties.   25% / 100%  4  Other Duties  Perform other duties related within the Engineering department when required  5% / 100%    Key Responsibilities (Safety)      Key Responsibility  1  Follow Give & Go’s health and safety program, rules and procedures and work in compliance with health and safety-related legislation and codes  2  Report all incidents, injuries, illnesses, and near misses to Supervisor  3  Use or wear safety equipment and personal protective equipment required by Give & Go.  4  Report to Supervisor any hazardous or unsafe conditions, absence or defects in equipment and any contravention of health and safety legislation  Food Safety Responsibilities   Indicate any food safety responsibilities as per the local requirements, as well as noting if a trained backup is required.    1  Ensures food safety and food quality programs and procedures and applicable requirements of the SQF system is fully implemented and are followed at all times  2  Ensures there is a trained and competent backup on key personnel position    Communication Network  List the key internal and external contacts the job is responsible for communication with on a regular and on-going basis and the purpose of the communication.    Internal / External  Contacts  Purpose  Internal  1  All Give & Go Departments  Interface with departments, collaborating and providing updates on projects and initiatives.   2  Maintenance, Operations, HSE, QA and Engineering Teams  Works closely and provides technical support to Operations, Maintenance, HSE, QA and Engineering teams on the delivery of capital initiatives, programs and daily operations  Organizes and conducts training to Maintenance for the operation and maintenance of building systems  External  1  External Service Providers and Suppliers    Engages external service providers and suppliers to maintain, repair and implement changes to facilities systems and grounds.    2  Audits  Responds to audit information requests and performs on-site reviews.