Project Support Assistant (Part-time, 6-month Third-Party Contract)

Overview:

RMIT Vietnam is seeking a contingent worker for the Project Support Assistant role. While the position is advertised by RMIT Vietnam, the successful candidate will be employed and managed by an external service provider, who will be responsible for the labour contract.

This position is offered as a 6-month contract and will be engaged through a third-party provider.

        

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

POSITION SUMMARY

The Project Support Assistant will support the Office of the Dean of Students (ODS) and the Students & Education Portfolio (SEP) in coordinating and delivering projects, events, and portfolio initiatives. This role focuses mainly on operational and administrative support, stakeholder coordination, vendor liaison, documentation management, and onsite execution support. The successful candidate will work closely with internal teams and external vendors to help ensure projects run smoothly and efficiently. Some flexibility in working hours may be required during project delivery periods.

Reports to: Senior Events & Projects Coordinator, Office of the Dean of Students

Key Accountabilities

Project Operations & Administration

• Support the coordination and day-to-day operations of portfolio initiatives and projects.
• Source vendors and request quotations for goods and services.
• Liaise with vendors regarding requirements, timelines, quotations, contracts, invoicing, and payment processes.
• Maintain and update operational documents including budgets, proposals, checklists, trackers, filing systems, and indexing support for an upcoming publication.
• Support procurement and administrative processes related to project delivery.

Stakeholder & Meeting Coordination

• Coordinate with internal stakeholders including Communications, Facilities, Security, and other support teams.
• Assist with operational requests, compliance forms, and internal approvals.
• Attend meetings, take meeting minutes, distribute notes, and follow up on action items. Maintain clear and professional communication with internal and external stakeholders.

Communications & Creative Support

• Assist with copywriting for project communications and engagement activities.
• Support the creation of simple visual assets and presentation materials using RMIT templates and brand guidelines.
• Assist with communications and engagement activities across online and offline channels.

Event & Initiative Support

• Assist with planning and preparation for initiatives, activations, and events.
• Support onsite execution including setup, registration support, troubleshooting, site checks, and pack-down.
• Provide general operational support during project delivery.

Key Selection Criteria

• Strong organisational skills and attention to detail. 
• Excellent communication and interpersonal skills in English and Vietnamese. 
• Ability to manage multiple tasks and follow operational processes. 
• Proactive, responsible, and able to work collaboratively in a team environment. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 
• Basic design skills using Canva, Adobe Creative Suite, or similar tools are desirable. 
• Experience in administration, events, communications, or project coordination is advantageous. 
• Current RMIT Vietnam students who have completed at least one year of undergraduate study are encouraged to apply

Additional Information

• Contract duration: 06 months
• Workload: 20 hours per week
• Highly competitive gross salary
• Private Insurance
• Free use of on-site sports and fitness facilities
• Library on campus and online - access to the RMIT Australia online library

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Please note that we will be running a rolling recruitment process, so please apply as soon as possible.

Compliance Requirements

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 3.5 (or equivalent EST 120). 

Further guidance will be provided during the recruitment process

To be eligible for this position, you must be a Vietnamese citizen.  Applications received from non-Vietnamese candidates will not be considered.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]

#RMITVietnam

Applications Close:

16 thg 6 2026 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us