Job Description
Position Summary
Works under general supervision to perform a variety of entry-level clerical/administrative duties that may require use of limited independent judgment and skill processing communicating creating and/or maintaining various records files and information regarding specific departmental functions.
Pay Grade: 41H
Salary Commensurate with Experience and Education
Minimum Qualifications
- Two (2) years of experience in appropriate clerical, bookkeeping, data processing, or statistical work; AND
- High school diploma or possess a GED; OR
- One (1) year of appropriate clerical, bookkeeping, data processing, or statistical work experience, and one (1) year of college study (30 semester hours of 36 quarters).
- PROOF OF EDUCATION; TRAINING; AND/OR EXPERIENCE IS REQUIRED.
Duties and Responsibilities
- Processes and/or enters pertinent data into the computer or other record format for processing or issuing department-specific applications, registrations, permits, licenses, documents, etc.
- Moves used tires to the tire-disposal dump.
- Transports automotive parts and accessories.
- Supervises inmates throughout day-to-day activities.
- Oversees day to day wash-bay operation.
- Helps maintain grounds.
- Assists with the transportation of vehicles from various vendors throughout Shelby County.
- Composes letters, memoranda, and reports for review and signature.
- Greets customers and answers questions by telephone or in-person concerning departmental policies, procedures, and work functions.
- Collects fees and other required monetary charges related to department-specific services and processes.
- Maintains and balances the cash drawer when processing applicable fees or other monetary charges, calculates daily revenue by reconciling cash drawers and recording income.
- Receives, reviews, and processes records, reports, and other various documents; as required; for accuracy and/or conformance with established policies and procedures.
- Mails or issues in person department-specific authorized documents or materials as required.
- Files and maintains control records.
- Obtains data from various sources to prepare and compile standard reports.
- Operates office machines.
- Relieves or assists other clerical employees in assigned work areas.
- Performs other related duties as required or directed.
KSAs
- Knowledge of modern office practices, procedures, and equipment.
- Skilled at operating office equipment.
- Ability to become proficient in Microsoft Word and Excel.
- Familiarity with computerized databases.
- Knowledge of Business, English, and Math.
- Ability to communicate with staff and public citizens with courtesy and tact.
- Ability to plan, organize, and maintain an even flow of work.
- Ability to express ideas clearly, concisely, and effectively, verbally and in writing.
- Ability to resolve problem situations.
Disclaimer
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
Shelby County Resident Disclaimer
All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment. The residency requirement shall not apply to certain public safety/civil service employees. This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department. The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.