Executive Assistant

 

ROMTech is a medical technology company that has created and patented a revolutionary medical device and telemedical platform which delivers in-home rehabilitative care. Our disruptive technology has proven to yield faster recoveries and better outcomes with unmatched patient compliance. We began in orthopedics and have entered scale-up of our orthopedic business. We are now leveraging our core technology, infrastructure, and first mover position to enter cardiology, followed by other adjacent markets. Having created this new lane, we have a unique opportunity to serve as the global leader in the business, technology, and science of recovery, and to bring life-changing help to many millions of people.

 

Job Purpose

The Executive Assistant provides high-level administrative and operational support to the Chief Operating Officer, ensuring efficient day-to-day workflow, effective prioritization, and seamless communication across the organization. This role is critical to maintaining operational cadence, supporting leadership effectiveness, and enabling strategic execution in a fast-paced, high-growth healthcare technology environment.

 

Key Responsibilities

Essential Duties

• Own and manage the COO’s calendar, prioritizing time based on evolving business needs and strategic priorities.
• Coordinate complex internal and external meetings, including agenda preparation, logistics, note-taking, and follow-through on action items.
• Triage incoming communications and requests, ensuring timely responses and routing to appropriate stakeholders.
• Draft, edit, and prepare high-quality documents, presentations, and reports for executive and external audiences.
• Process expense reports and manage administrative workflows on behalf of the COO.
• Serve as a key point of contact for direct reports, cross-functional partners, and external stakeholders.
• Coordinate leadership meetings, offsites, and team events to support organizational alignment and engagement.
• Handle sensitive and confidential information with a high degree of discretion and sound judgment.
• Proactively identify needs, anticipate challenges, and implement solutions to keep executive priorities on track.

Other Functions

• Support broader office coordination and administrative activities as needed.
• Provide backup support for other administrative functions during peak periods or absences.
• Assist with special projects and cross-functional initiatives as assigned.

Performs other related duties as assigned to support operational and business needs.

 

 

JOB QUALIFICATIONS

Skills and Abilities

Required:

• Exceptional organizational skills with strong attention to detail
• Ability to manage competing priorities in a fast-paced environment
• Strong written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Proficiency with calendaring, document, and collaboration tools (e.g., Google Workspace, Microsoft 365)
• Proactive mindset with demonstrated ability to anticipate needs

Preferred:

• Experience with tools such as Notion or similar workflow platforms
• Strong cross-functional coordination and project support capabilities
• Experience supporting executive-level communications

 

Work Experience Requirements

Required:

• 3+ years of experience supporting a senior executive in a fast-paced environment

Preferred:

• Experience supporting C-suite executives
• Experience in healthcare, medical device, or other regulated industries
• Experience coordinating cross-functional initiatives

 

Education Requirements

Preferred:

• Bachelor’s degree or equivalent experience

Physical Demands and Working Conditions

The following describes the physical demands and work environment characteristics required to perform the essential functions of this position. These requirements are representative of those an employee may encounter while performing the job and are not intended to be an exhaustive list. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

• Ability to sit at a computer terminal for an extended period. 

• Moderate noise (i.e., phone calls, online meetings, computer audio) 

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. 

• Specific vision abilities required by this job include close vision requirements due to computer work. 

• Regular, predictable attendance is required. 

• Must be able to communicate clearly and professionally in both verbal and written formats.

• Must be able to engage in active listening and express ideas effectively in person, by phone, and via virtual meetings.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reasonable accommodation requests must be made in writing by emailing [email protected].