Events Operations Support (Contingent Worker_6 months)

Overview:

RMIT Vietnam is looking for Events Operations Support to provide temporary, hands-on support during peak university event periods, assisting with event setup, logistics coordination, venue preparation, and on-site operations to ensure major events are delivered safely, smoothly, and in line with approved plans.

This position is offered as a 6-month contract and will be engaged through a third-party provider.

         

Expected start date: At the earliest opportunity

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

WHAT WE OFFER

• Competitive remuneration VND package
• One day of paid leave per month, in addition to university holidays and public holidays
• A supportive and collaborative environment that encourages professional growth and development
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more!

POSITION SUMMARY

The Events Operations Support (Contingent Worker) is a project-based support role established to provide temporary operational assistance during peak university event delivery periods.

The position supports specific event projects and high-volume operational periods where additional short-term workforce support is required to assist with event setup, logistics coordination, venue preparation, and on-site operational delivery.

Working under the supervision of the University Events - Operations team, the role provides hands-on support across selected major university events and operational projects, helping ensure event activities are delivered safely, efficiently, and in alignment with approved operational plans and university requirements. This position is established on a temporary contingent basis to support time-bound operational demands and does not represent an ongoing operational staffing requirement.

Key Accountabilities

Event Setup & Installation Support

• Assist with setup and dismantling of event infrastructure, including: Staging elements Signage and branding materials, Furniture, barriers, and event equipment, Basic AV-related setup support under supervision.
• Support loading, unloading, transportation, and movement of event equipment and materials.
• Assist in implementing approved event layouts and setup plans.
• Support venue preparation and reinstatement activities before and after events.

Logistics & Operational Coordination Support

• Assist in preparing event materials, operational supplies, and equipment for event delivery.
• Support coordination of setup schedules, equipment delivery timing, and access arrangements.
• Follow up assigned operational tasks with vendors or internal stakeholders under supervision.
• Assist in maintaining operational checklists, inventory tracking, and setup records.
• Provide progress updates and escalate operational issues to the events Operations team where required.

On-site Event Operations Support

• Provide hands-on operational support during rehearsals and live event periods.
• Support backstage preparation areas and operational holding spaces.
• Assist with basic crowd flow guidance and attendee movement under instruction.
• Perform runner and rapid-response support tasks during live operations.
• Monitor assigned areas and report operational issues for timely resolution.
• Support smooth event flow by responding to changing operational requirements during live events.

Teardown & Site Reset

• Assist with safe dismantling and pack-down of event infrastructure and operational areas.
• Support packing, return, and storage of event materials and equipment.
• Assist in restoring venues and event spaces to original conditions following event completion.
• Support post-event operational checks and equipment accountability processes.

Other Duties

• Support the University Events team with assigned operational and event-related tasks as required.
• Contribute to continuous improvement initiatives by sharing operational observations and feedback.
• Ensure compliance with RMIT policies, procedures, and behavioural expectations.

Key Selection Criteria

• Experience supporting events, logistics, operations, or customer service activities.
• Ability to perform physical operational tasks, including lifting and moving event equipment.
• Ability to work effectively in fast-paced and changing event environments.
• Good teamwork and communication skills.
• Ability to follow instructions accurately and support basic coordination tasks.
• Reliable, proactive, and willing to learn.
• Ability to work flexible hours, including evenings and weekends, based on event requirements.
• Basic communication skills in English and Vietnamese.

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Applications will be reviewed on a rolling basis, and the University reserves the right to appoint prior to the closing date.

Compliance Requirements

All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit. 

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines). 

Further guidance will be provided during the recruitment process.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]

Applications Close:

14 thg 6 2026 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us