Job Description
If you're a proactive governance professional who takes pride in their work, loves detail and thrives in a very complex and fast-paced working environment, we'd love to hear from you.
In this role, you will provide best in class board and committee support across the group, ensuring meetings are well planned, papers and reports are high quality and decisions and actions are accurately recorded and followed through.
About the role
In this role you'll:
Manage the annual board and committee forward planner and meeting calendar, including scheduling and logistics across different time zones
Plan and run board and committee meeting processes end to end including interaction with chairs, production of agendas, timely issue of board packs and meeting attendance
Draft skeleton/agenda minutes before all meetings and update them clearly and accurately to capture decisions, key discussion and actions and circulate them promptly
Own the board portal (Board Intelligence) including pack building, publishing, access management and version control
Maintain constitutional documents, reserved matter lists, committee terms of reference and other core governance documents, ensuring they remain current
Maintain action trackers, chase action owners and provide clear status reporting
Plan and run board and committee effectiveness reviews end to end including survey drafting, logistics, analysing results and preparing and presenting effectiveness reports
Support meeting discipline on notice, quorum, approvals and delegations and escalate risks early
Co-ordinate board and committee support for annual governance lifecycle processes including audit, AGMs, share allocations and redemptions
Maintain and improve board and committee support templates, checklists and guidance to ensure smooth reporting by other internal functions
Support continuous improvement of board pack quality, structure, timetables and reporting, working with paper authors to meet expectations
Support with board and committee related queries from directors, senior management and the wider business
Review and comment the governance aspects of draft financial statements
Champion strong governance throughout the group by preparing and delivering training, clear guidance, and practical tools that make good governance easy to apply practically
About you
You will have demonstrable experience providing end to end support to boards and committees ideally gained from time spent in an in-house governance or secretariat function within a regulated financial services or listed environment
Full CGI qualification advantageous. If you are not yet fully qualified, we will fund and support you to complete the CGI Qualifying Programme
Legal experience or training (particularly in company law) is advantageous
Experience supporting boards and committees in a complex organisation with operations across multiple jurisdictions is advantageous
Working knowledge of Viewpoint, iManage, DocuSign and Board Intelligence or equivalent systems and platforms is helpful but we can provide training if required
Confident engaging with senior stakeholders independently and displays sound judgement, discretion and the ability to challenge appropriately
Strong attention to detail and accuracy skills with a completer-finisher mindset
Highly organised, proactive and diligent and able to manage a diverse and complex workload in a fast-paced working environment
Adaptable to Mourant's house style and drafting and record keeping conventions
Genuinely committed to Mourant's values and culture, contributes positively to team dynamics and builds strong, collaborative working relationships inside and outside the team
Proactively identifies opportunities for continuous improvement and process efficiency including through use of AI and technology
Curious, inquisitive and able to identify and investigate potential issues and solve them
Excellent verbal and written communication skills
This is an exciting opportunity to shape the group's board and committee support capability within a new global in-house governance function. You'll be working at the heart of decision-making with exposure to a broad range of strategic and operational activity.