Job Description
Are you an organised and personable individual who enjoys being the first point of contact and ensuring a well-run workplace?
We have an opportunity for a Facilities & Reception Administrator to join our friendly and professional Facilities team in Guernsey. In this role, you’ll provide proactive administrative and reception support, helping to ensure the smooth day to day operation of the office. Working closely with the Facilities Supervisor and wider team, you’ll play a key role in delivering a high quality service to colleagues and visitors, contributing to a safe, efficient and welcoming working environment.
If you would like to join an ambitious and forward-thinking firm whose culture values collaboration and professionalism, we would love to hear from you.
About the role
Greet reception callers and ensure they are connected with the appropriate representative
Answer incoming telephone calls, diverting calls or taking and delivering accurate messages
Provide holiday and other absence cover for Facilities team members
Deal with internal and external document deliveries, post sorting and distribution
Act as Fire Officer for the Guernsey office, as directed
Support health and safety arrangements, including office facilities, equipment and furniture
Issue and monitor security passes for new and existing employees
Co-ordinate document storage, retrieval and destruction with secretaries and outsourced providers
Order and maintain stationery and refreshment supplies, co-ordinating repairs and office equipment maintenance
Support office moves, environmental sustainability initiatives and other ad hoc Facilities projects, including occasional out of hours work
About you
Proven ability to manage and prioritise workloads to meet business needs
Demonstrable practical knowledge of facilities or reception based activities
Working knowledge of Microsoft applications, including Outlook, Word and Excel
Professional interpersonal and communication skills, with a collaborative and service focused approach
Appreciation of confidentiality and the importance of maintaining discretion
A full, clean driving licence and the ability to undertake some lifting and physical document handling