Administrative Assistant for Operations and Transportation - Central Office

Seeking an Administrative Assistant for Operations and Transportation for a full time position at Central Office, beginning July 1, 2026. This position is 260 days per year, Monday - Friday. 

Position Purpose
The Administrative Assistant for Operations and Transportation provides comprehensive administrative support to both the Transportation department and Operations department. 

Essential Functions:

• Maintains and prepares transportation records and reports.
• Creates monthly transportation calendar for districtwide needs.
• Schedules bus/van inspections.
• Communicates with parents, drivers, and administrative team of updates and changes to scheduling.
• Reviews, prepares, and processes purchasing documents.
• Solicits quotes and manages vendor relationships through the full procurement cycle, including on-site meetings with estimators and collection of required documentation (e.g., W-9s) for new vendors.
• Serves as a point of contact for outside contractors (trades, service vendors, etc.), coordinates site access, schedules work, and tracks jobs through to completion.
• Audits work orders in FMX to ensure accuracy and completeness; assists the maintenance and operations team with task prioritization, and serves as a liaison for outsourced work when jobs exceed in-house capacity.

Additional Duties
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Qualification Profile

• High School Diploma or GED required
• Experience supporting multiple functions/departments preferred
• Ideal candidate is organized, detail-oriented, and committed to excellent customer service