Back to jobsOffice & Site Administration: Manage day-to-day office operations, maintain front office area, monitor access, manage parking permits, badges, lockers, and conference room scheduling. Conduct daily office walk-throughs to ensure conference rooms, equipment, and common spaces are in good working order.
Vendor & Contract Coordination: Serve as primary contact for office-related vendors (uniforms, PPE, vending, water services, printers, office supplies); place orders, receive and distribute materials, track usage, approve invoices, and troubleshoot service issues.
Employee Services & Support: Coordinate uniforms, safety shoes, locker assignments, and onboarding logistics for new employees; assist HR with administrative support and employee communications.
Visitor & Event Coordination: Manage visitor scheduling and logistics using tracking forms; prepare PPE and site access; plan and execute events ranging from small office gatherings to large multi-day conferences and celebration events.
Communications: Prepare and distribute weekly announcements, newsletters, and digital signage; update site electronic communication boards and email communications as required.
Facilities & Equipment Support: Coordinate printer/copier maintenance, manage breakroom supplies and equipment, control front office access panels, and support general facility needs.
Records & Compliance: Maintain accurate records, including certificates of insurance, vendor documentation, and administrative logs; support compliance with GMP, safety, and regulatory requirements. Manage inbound and outbound mail via USPS, FedEx, and UPS.
Special Projects: Support plant initiatives as needed, including signage design and production, safety or operational assistance, and cross-functional project support.
Perform all other related duties as requested.