Purchase Order Specialist

We are seeking a highly organized and detail-oriented professional to support purchase order (PO) creation and management for the North America region. This role is critical to ensuring accurate PO processing, budget tracking, financial reporting, supplier registration, and seamless coordination across America Marketing, Finance, Accounts Payable, Procur Helpdesk, Ariba, Procurement, Master Data, and Agency partners. The successful candidate will demonstrate strong analytical skills, a collaborative mindset, and proven experience managing procurement and PO workflows in a fast-paced, multi-market environment.

• Support end-to-end PO creation and management for all North America functions and segments, ensuring full compliance with regional company policies, procurement guidelines, and internal controls.
• Coordinate and communicate with PO creators and agencies to manage billing, ensuring accurate invoicing and alignment with PO creators.
• Partner with Accounts Payable (AP) and the Procur Help Desk/Ariba to process invoices and credit memos accurately and on time across all key contacts.
• Oversee expedited invoice payments, including securing approvals and coordinating with Senior AP Analysts.
• Maintain and update supplier lists and PO trackers to ensure data accuracy.
• Prepare and submit timely accrual and prepaid reports to the Finance team.
• Collaborate with Market Finance Managers on regional trade spend tracking, cross-market charge reconciliations, and alignment with local regulatory and reporting requirements.
• Administer new supplier registrations through the Ariba platform and ensure supplier data accuracy.
• Identify opportunities for process improvements and implement best practices to enhance efficiency in budget management.

• 1-3 yrs Proven experience in creating PO’s and managing its entire lifecycle in ARIBA.
• Working knowledge of Procure/Ariba reporting with the ability to analyze financial data and maintain accurate budget files.
• Strong attention to detail and excellent organizational skills.
• Proficiency in Microsoft Excel and financial tracking/reporting tools.
• Excellent communication and collaboration skills across cross-functional teams.
• Demonstrate fluency in English, both spoken and written.
• Must be able to work standard business hours with flexibility to support multiple time zones across North America.
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is a plus.