Facility Coordinator (Overijse)

What will be your responsibilities?

Ensure reliable, compliant, and efficient multisite facility operations across Belgium by coordinating infrastructure, services, and stakeholders:

A. Facilities Management and Multisite Operations

• Supervise the operation of buildings and technical installations across the five sites.
• Manage preventive and corrective maintenance activities in compliance with internal procedures.
• Carry out regular infrastructure inspections and follow up on corrective actions.
• Ensure optimization and availability of workspaces in line with operational needs.
• Provide operational supervision of the handyman (work planning, etc.).

B. Management of Contractors and Outsourced Services

• Coordinate external service providers: technical maintenance, cleaning, security, waste management, grounds maintenance, etc.
• Ensure compliance with contractual commitments, SLAs, and Group quality standards.
• Monitor service requests, quotations, and required operational validations.

C. Employee Support and Service Quality

• Act as the Facility point of contact for all staff across the five sites.
• Handle internal requests via dedicated tools (ticketing, email, internal platforms).
• Ensure a high level of user satisfaction is maintained.

D. Compliance, Safety, and Legal Requirements

• Contribute to compliance with Belgian legal obligations (fire safety, periodic inspections, electrical compliance, etc.).
• Participate in the implementation of safety, evacuation, and access control procedures.
• Collaborate with HSE teams and external partners on all regulatory matters.

E. Administrative Management, Reporting, and Budget Monitoring

• Maintain up-to-date technical documentation, registers, and regulatory reports.
• Contribute to operational reporting for the Group Facility Manager.
• Participate in budget monitoring and cost optimization related to facility management and installations.
• Place orders for small equipment and approve invoices.

F. Project Participation and Continuous Improvement

• Participate in space planning, renovation, transformation, or optimization projects.
• Coordinate logistical operations (moves, internal relocations, various interventions).
• Propose initiatives focused on operational efficiency, sustainability, and continuous improvement.