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Job Description
What will be your responsibilities?
- Ensure purchase requirements are processed & PO's sent to suppliers to ensure correct and on time deliveries and Order confirmation received on time
- Monitor and follow up suppliers on-stock delivery with respect to confirmation dates at the time of order
- Identify the lines that will be delivered late in regards to the Service Level
- With the Supply Chain Coordinator, identify the most urgent lines and liaise with the respective Original Equipment Manufacturer (OEM) in order to obtain better delivery dates
- Lead/participate in weekly follow up calls with Suppliers and SC Coord team
- Search for alternative solutions by contacting other suppliers
- Together with the Technical Team and internal customers, identify possible alternative
- Update the Supply Chain Coordinator on the solutions found and take the appropriate actions, including cancelling, modifying of existing orders and placing new orders
- Update availability/confirmation dates in the ERP (SAP) on time
- Verify supplier deliveries and invoices, ensure proper receipt in the ERP (SAP)
- Follow up on supplier statement of accounts together with finance team
- Liaise with logistics department to organise shipment of orders from suppliers in case of alternate sourcing
- Ensure suppliers deliveries are made on time-based on Delivery notice received
- Treat discrepancies in regards to OEM invoice and follow up on pricing discrepancies (IDOC)
- Strictly follow escalation matrix and ensure actions are taken on time
- Train, develop and assist Junior Officers within the Purchasing processes and drive quality checks
- Report any inconsistencies and non-compliance to hierarchy. Drive root cause analysis
- Support in identifying deviations/ exceptions and document any changes in process
- Provide inputs for monthly/Weekly reporting and analysis. Drive gap analysis and griefs resolution
- Be able to represent the N+1 in a back-up situation
- Propose ideas for process improvement where and when needed