HR Compliance Manager

Purpose: The HR Compliance Manager ensures the organization's Human Resources policies, practices, and procedures adhere to all applicable federal, state, provincial, and local employment laws, regulations, and internal standards. This role provides expert guidance and support to Operations leadership, People & Culture Operations teams, and cross-functional business partners while contributing to the design, development, and implementation of compliance initiatives and monitoring legislative changes to help the business proactively address emerging compliance risks. 
 

Essential Functions: 

• Supports consistent execution and monitoring of daily HR processes to ensure alignment with applicable employment laws, company policies, and Collective Bargaining Agreements (CBAs)  

• Conducts comprehensive reviews of existing HR processes and procedures to assess compliance with employment laws, CBAs, and internal standards; recommends improvements to strengthen compliance and streamline practices 

• Tracks, analyzes, and summarizes legislative and regulatory changes across jurisdictions to support timely updates to company policies and procedures 

• Prepares initial drafts of policy updates, guidance documents, and compliance communications for senior leadership review and approval  

• Supports development and rollout of company HR audits by contributing to audit tool design and monitoring corrective actions in coordination with senior compliance leaders 

• Assists with compliance-related inquiries, audits, investigations, and regulatory responses 

• Collaborates with People & Culture team members and field leaders to clarify compliance expectations, resolve issues, and promote consistent policy application 

• Reviews compliance training materials and partners with Learning & Development team to provide feedback and conduct training sessions on policy and legislative changes 

• Maintains, updates, and develops HR compliance tools and resources, including policy handbooks for the U.S. and Canada 

• Review and tracks requests for deviations from established HR policies and procedures, ensuring proper documentation and escalation; partners with People & Culture to assess risk and recommend next steps 

Reporting Relationship: The HR Compliance Manager reports to the Senior Manager of HR Compliance 

Major Interdependencies: Operations, Field People & Culture Operations, Learning & Development, Legal, Internal Audit 

Minimum Qualifications, Knowledge, Skills, and Work Environment: