Executive Assistant III (Family Medicine and Primary Health Care Department)

Department/Hospital: Family Medicine & Primary Health Care Department, Kowloon East Cluster
Pay: HK$15,503 to HK$19,592 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. Perform clerical and customer services duties at the counter of the department relating to the following aspects:
(i) Undertake receptionist, public enquiries, patient registration, dispatch of quota discs and appointment booking duties
(ii) Handle data and information access request
(iii) Revenue and fees collection
(iv) Compilation of statistics, data collection, data input and analysis, and patient records filing
2. Filing and handling of investigation reports and patients’ medical records according to Department policy.
3. Perform administrative and clerical support for the daily operation of the clinic.
4. Assist to input clinic duty and roster as assigned by clinic in-charge.
5. Assist for supplies ordering, repair & maintenance and related stores keeping and inventory checking.
6. Assist in co-ordination of meetings / training programs; prepare PowerPoint files and draft meeting minutes.
7. Other duties as assigned by supervisors.

Entry Requirements:
1. Completed F.5/ S.5 with:
(a) 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language and Chinese Language, and
(ii) Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent
OR
2. F.5/S.5 with experience.

Preferred Attributes:
1. Be able to perform typing and computer operation in MS Office, MS Excel, Powerpoint and Chinese word processing.
2. Has good command in written and spoken English and Chinese.
3. Good at interacting with people and customer services skills.
4. Attentive, conscientious, helpful and self-motivated.
5. Good interpersonal and communication skills.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
 
Please submit application on-line on or before 2 June 2026. For enquiries, please telephone 3949 4352/ 2208 0328.