JOB DESCRIPTION
• Responsible for the upkeep of operation team training records system; Training materials, attendance and calendar
• Responsible for uploading critical Operation documents into shared folders and conducting regular backup
• Responsible for receiving daily incoming mail and outgoing mail/courier service for delivery and collection
• To support the Operational Team on the daily administrative scope of work
• To support Operation team for procurement process and raise of PR and PO
• Track work completion and status of work raised under PO till completion
• To support Operation team for finance and billing process
• Manage Service report database for finance and billing process
• To support the Facility Manager for Operational Team Overtime submission and liaise with HR on the monthly submission process
• To support and update the inventory management for the critical equipment, tools and spares
• To support and manage contracts and monthly records of telco and utilities bills
• To support and apply visitor access in Visitor Management System
• To support distribution of office and pantry supplies
• Manage and supervise support staff on site (cleaner and gardener); work scope, scheduling, attendance and materials
• Assist in setting up conference room and booking of meeting facilities
• To support Ops team in internal meeting minutes taking and sending of update to all attending meeting parties
• Such other duties and responsibilities as may be reasonably requested by your
immediate supervisor / the head of department from time to time.
JOB REQUIREMENTS
Qualified candidates will possess the following:
• Prior experience in operating and maintaining mission in Data Center Critical Facilities and managing contractors (technical and soft services) and Technicians is an advantage
• Proficient in Microsoft Outlook, Excel, Word and PowerPoint
• Strong team player who collaborates effectively with diverse stakeholders
• Excellent communication skills
• Assertive, confident, and able to make sound decisions
• Strong ability to influence and drive outcomes
• Effective customer and supplier relationship management skills
• Good planning and organizational abilities
BUSINESS SEGMENT
Connectivity
PLATFORM
Operating Division
