Buying Administration Assistant @NET-A-PORTER
Job Description
NET-A-PORTER is the leading luxury fashion destination for women. The first digital platform of its kind, NET-A-PORTER has revolutionised the way women shop, delivering fashion, fine jewellery & watches and lifestyle collections to the world’s most discerning women.
Today, NET-A-PORTER continues to own discovery, inspiration, exceptional curation, customer experience and engaging storytelling. NET-A-PORTER creates exclusive, personalised experiences for its EIPs (Extremely Important People), with dedicated Personal Shoppers and invitation-only moments. PORTER, the editorial voice of NET-A-PORTER, entertains and inspires women through daily content, and tells the stories of incredible women across the globe.
The Buying team is looking for a talented Buying Administration Assistant to join us on a permanent basis. You will play a key role in supporting the smooth running of the department by ensuring accurate purchase order management, maintaining supplier relationships and providing operational support across the buying cycle. The ideal candidate is highly organised, detail-oriented and thrives in a fast-paced, collaborative environment. You will work closely with internal teams and external partners to ensure products are set up accurately and delivered on time, supporting the commercial success of the department. Some of the essentials for you to know are:
Location: Our Westfield office in Shepherd’s Bush
Reporting into: Senior Buyer
Working Hours: 37.5 hours per week (4 days in office)
Besides a competitive salary, we can offer you:
- A pension that both you and the company contribute too.
- A portal with an array of discounts on things like theme park and cinema tickets.
- Our famous staff discount along with exclusive staff sales.
- Private healthcare.
- Flexible working.
Here is a breakdown of what you’ll be doing:
- Managing and maintaining accurate purchase orders and order confirmations across internal systems.
- Supporting supplier onboarding and maintaining accurate records for payment terms and shipping details.
- Raising re-orders and assisting with seasonal and ad hoc buying activities.
- Performing site, product and pre-upload checks to ensure products are ready to go live.
- Managing pricing and RRPs to ensure margin and retail pricing accuracy.
- Preparing vendor packs and reports to support buying trips and commercial decision-making.
- Acting as a key point of contact for operational queries across Buying and other business functions.
- Building strong relationships with suppliers and internal stakeholders to ensure issues are resolved effectively.
- Providing administrative support to the wider Buying team and contributing to department priorities.
- Identifying opportunities to improve processes and support the smooth running of the function.
The type of person we are looking for:
- Previous experience gained within a fast-paced fashion retail buying or merchandising environment, with strong administrative skills.
- Highly organised, with excellent attention to detail and a commitment to maintaining accuracy.
- Commercially aware, with an understanding of the luxury retail market and products.
- Numerically confident and analytical, with strong problem-solving skills.
- Advanced Microsoft Office skills, particularly Excel, PowerPoint and Word.
- Able to manage multiple priorities and work effectively under tight deadlines.
- Proactive, adaptable and comfortable working in a fast-paced environment.
- An effective communicator who can build strong relationships with internal and external stakeholders.
- Collaborative and supportive, with a willingness to contribute to team success.
- Positive, professional and accountable in your approach to work.
From the moment you join the LuxExperience Group we are committed to making your journey with us inspirational and evolutionary. If you are passionate, committed and thrive in a collaborative and fast-paced environment, then please apply with a CV.