Operations Specialist

Department: Impact

Employment Type: Full Time

Location: Kazakhstan

Description

Key Responsibilities

• Maintain and monitor contracts with counterparties, coordinating directly with the project coordinators running Foundation initiatives.
• Build and run the internal archive (electronic and physical); maintain the register of contracts and other Foundation records.
• Enforce contract terms — deadlines, amounts, reporting, and acts. Verify that reporting, acts, and the full document set are present (wet-signed originals for both local and international contracts).

• Collect signed source documents and hand them to accounting.
• Support reporting cycles and external audits on request.
• Run fixed-asset inventory.
• Prepare the complete document package required for counterparty payments.

• Run the end-to-end counterparty workflow, including contract execution.
• Handle inbound and outbound correspondence, documents, and equipment: receipt, registration, routing to the addressee, recording, storage, and dispatch.

• Manage administrative processes (office-supply requests and similar), data governance, and optimization of existing processes; set up and structure workflows methodically.
• Support event organization and coordinate participants.
• Work alongside project coordinators, consultants, and legal and financial specialists.
• Build out the inVision U structure and systematize all key processes — establish effective cross-unit coordination, optimize operational and academic processes, and implement a durable management system.
• Other duties as assigned by management.

Skills, Knowledge and Expertise

• Higher education.
• 1–3 years of experience in document/contract administration and business operation processes.
• Languages: Kazakh B2, English B2.
• Accountability, adaptability, attention to detail.

Benefits