Job Description
Grow your career with us
You are on a journey to join an exciting Company and be part of our success story to improve lives by developing resources sustainably. Here we offer you an exciting and dynamic work environment and will equip you with the know-how that will stretch and enhance your career journey.
Responsibilities:
Ensure the proper management, flow, and safety of a company's files. Handle the receipt, review, logging, distribution, tracking, and archiving of records. Maintain accuracy and ensure the correct, latest version of a document is available to the right people.
The responsibilities of a Document Controller can be categorized into these core areas:
1. Document Management & Flow
- Processing: Receiving, logging, and distributing incoming documents (e.g., contracts, architectural drawings, manuals).
- Tracking: Assigning unique identification codes, updating master registers, and utilizing Document Management Systems (DMS).
- Naming Conventions: Enforcing strict file-naming rules to ensure items can be easily searched and retrieved
2. Version Control & Security
- Version Control: Ensuring all users have access to the latest approved versions and that outdated/obsolete documents are securely archived or destroyed.
- Confidentiality: Maintaining access controls to protect proprietary designs and sensitive company data.
3. Compliance & Auditing
- Standards: Ensuring all documentation complies with regulatory standards and internal Standard Operating Procedures (SOPs).
- Audit Preparation: Helping to compile reports and documents for internal and external quality audits (such as ISO 9001).
4. Communication & Coordination
- Liaison: Communicating between project teams, departments (e.g., Engineering, Quality Assurance), and external vendors.
- Reporting: Providing regular status reports and transmittals (document distribution lists) to management.
Disclaimer:
When you send us your resume and personal details, it is deemed you have provided your consent to us retaining your information in our talent recruitment database. All information provided will only be used for the recruitment process. RGE will only collect, use, process or disclose personal information where and when allowed to under applicable laws.
Only shortlisted candidates will be contacted for an interview. We endeavour to respond to every applicant. However, if you do not receive a response from us within 60 days, please consider your application for this position unsuccessful. We may contact you in the future for any opportunities that match your qualifications and experience.
Thank you for considering a career with RGE.
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