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Job Description
60% - Responsible for purchasing and resource management, following University, KUCR and Endowment guidelines and regulations; including documentation:
- Processes payments and purchase requisitions through university financial systems and determines appropriate account and funding for payment.
- Develops unit processes to ensure that appropriate funding sources are used and that resources are available for purchases; audits and reviews procurement card purchases to ensure procedures for compliance with University, Endowment and KUCR accounting systems are followed.
- Manages travel reimbursements; reviews all travel requests to ensure that expenditures and reimbursements are in accordance with pertinent laws and regulations; processes payments and reimbursements as appropriate.
- Knowledgeable of university purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are made.
- Processes accounts receivable transactions in university financial system.
- Works with the Finance Manager to resolve problems related to billing errors, non-receipt of invoices and discrepancies between statements and records.
- Verifies scholarship recipients, processes posting forms to Financial Aid and Scholarship and provides data and reports to the Chair or Director upon request.
- Participates in day-to-day fiscal operations to ensure compliance with established University,
- Endowment and KUCR accounting principles, policies and objectives.
- May monitor posted expenses and process cost transfers when needed; ensures that expenditures follow all University and Endowment processes and procedures; identifies discrepancies to supervisor and unit Director/Chair.
- Works with the Finance Manager to inform and assist the Director/Chair with operational needs and related budgetary impact.
- Works with the Finance Manager to provide the Director/Chair with financial information to assist in the development of the annual operating budget.
- Works with the Finance Manager to provide non-standard reports and statements as requested.
- Gathers data for and prepares budgetary, statistical, reconciliation and other requested reports----for leadership and SSC Director and Finance Manager.
- May monitor accounts receivable, revenues and expenses.
- Escalates questions as appropriate to the SSC Finance Manager and/or the Chair/Director.
- Coordinates with central finance on the interpretation and communication of finance policies, procedures, and programs.
- Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.
- Serves as a resource to department staff and faculty to ensure compliance with policy.
- Participates in department meetings and events to maintain knowledge of the department and relationship with the faculty and staff.
- Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the SSC Finance Manager.
- Other duties as assigned.