PMO Coordinator

About UsHubexo provides cutting-edge data, insights, and software solutions to the global construction industry. Founded in Sweden in 1936, Hubexo specializes in project information, eTendering, product information, market intelligence, and specification solutions.With operations in more than 20 countries and a workforce of 2,500 employees, Hubexo helps customers sell more efficiently, build sustainably, and lead the future of construction innovation.In the Philippines, Hubexo operates under the legal name BCI Central.The OpportunityWe are looking for a highly organized and detail-oriented Program Management Office (PMO) Coordinator to support the governance and coordination of Hubexo’s global IT project portfolio.Working closely with the PMO Lead, this role will play a key part in ensuring projects are tracked effectively, governance standards are maintained, and stakeholders have visibility into project progress, risks, and deliverables.This is an excellent opportunity for someone with strong coordination, reporting, and project governance experience who enjoys working in a fast-paced, collaborative, and international environment.Key ResponsibilitiesSupport and coordinate day-to-day governance activities across the IT project portfolio together with the PMO LeadMaintain and continuously improve project management methodologies, templates, and standardsOwn and manage project deliverable templates while supporting project managers in their adoption and usageConsolidate and track project updates including progress, financials, resource allocation, and deliverables statusSupport risk and issue management activities across projects and workstreamsCoordinate meetings, governance reviews, and project reporting activitiesManage PMO tooling including SmartSheet project plans, trackers, dashboards, and MS Office templatesEnsure consistent ways of working and governance standards across projectsUtilize AI tools to improve reporting, coordination, and operational efficiencyCollaborate with international teams and external stakeholders when requiredWhat Success Looks LikeAccurate and timely project reporting across the portfolioStrong governance and follow-through on project actions and deliverablesEffective coordination between project managers and stakeholdersWell-maintained PMO documentation, templates, and project tracking toolsProactive identification and escalation of risks or issuesQualifications & ExperienceEssential5+ years of experience in PMO, project coordination, project administration, or business analysis rolesStrong proficiency in Microsoft Word, Excel, and PowerPointExcellent attention to detail and strong organizational skillsComfortable coordinating with and following up senior stakeholders for updates and deliverablesExperience supporting PMO governance activities including reporting, risk management, issue tracking, and project coordinationStrong communication and stakeholder coordination skillsAbility to manage multiple priorities in a fast-paced environmentNice to HaveExperience using SmartSheet or similar project management and reporting toolsFamiliarity with project management methodologies such as Agile, Waterfall, or Hybrid deliveryExposure to enterprise IT, ERP, CRM, or digital transformation projectsExperience supporting regional or global project portfoliosKnowledge of project financial tracking and resource planningComfortable using AI tools to improve productivity and reporting efficiencyExperience preparing executive-level presentations and governance reportsPMP, PRINCE2, CAPM, Agile, or related project management certificationsExperience working with cross-functional technology and business teamsWhy Join Hubexo?Be part of a global organization driving innovation in the construction technology industryWork closely with international teams and enterprise transformation initiativesHybrid work setup with a collaborative and flexible work environmentOpportunity to grow within project management, governance, and transformation programsGain exposure to large-scale global IT and business systems projectsIf you are highly organized, proactive, and passionate about project governance and coordination, we’d love to hear from you.