Administrative Associate

75% Administrative and Financial Support. Provide comprehensive administrative and financial support to Area Director(s), faculty, and students. Duties may include but are not limited to:

• Manage office workflow, inventory, correspondence, calendars, and filing systems to ensure smooth operations.
• Coordinate logistics for guests, events, and faculty recruiting, including travel arrangements, hotel reservations, catering, and schedules. Support may include major area events such as regional conferences or student case competitions requiring more complex event logistics. 
• Prepare and process financial transactions such as reimbursements, p-card reconciliations, and purchasing, in a timely manner. Maintain accurate records and documentation.
• May utilize financial software to track budgets, PDAs or other expenses, as directed by Area Director. 
• Manage student job posting(s), collect data for each student hire, submit hiring information promptly, and update student’s employment appointment as changes or terms occur.
• Coordinate, distribute, process and file course and instructor evaluations for in-person and on-line classes in accordance with School and University guidelines.
• Serve as a resource for inquiries, directing questions appropriately and ensuring timely responses. 
• May arrange appointments and maintain calendars for Area Director(s).
• Provide assistance to certificate director(s) and staff, for certificate programs within the academic area, if appropriate.
• Identify inefficient or outdated processes and make recommendations for improvements to enhance workflow and service quality.
• May recruit, supervise and train student assistants. Complete other job-related duties as assigned by Area Director. 

10% Administrative Team Engagement. Contribute to the success of the Academic Areas Administrative team, by: 

• Assisting colleagues during peak workload periods and sharing best practices. 
• Participating in regular team meetings, collaborative projects and professional development activities. 
• Supporting team initiatives such as process documentation and administrative manual updates.
• Completing other duties as assigned by Administrative Coordinator. 

10% Constituent Relations. Support relationships with advisory councils, donors, visiting scholars, alumni, and other stakeholders by:

• Assisting with meetings, special projects, and event coordination.
• Collaborating with Communications on area-specific marketing and outreach.
• Maintaining accurate contact records and tracking engagement activities.

5% Other and School Service. Engage as an active member of the School of Business staff, by:

• Attending staff and faculty assembly meetings. 
• Contributing to special projects and serving on committees within the School of Business, as assigned.
• Promoting a positive work culture and School values.
• Completing other duties as assigned to support the School of Business mission.