Senior Executive-Procurement Operations

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Job Description

Senior Executive-Procurement OperationsSenior Executive-Procurement Operations

Essential Qualifications

• Engineering, B. Pharm or B.Sc. Chemistry Degree + 1 to 2 Years of Relevant Work Experience

• Degree in Chemical Engineering or Chemistry would be an added advantage for this role

Essential Skills & Experience

•  Experience in R&D procurement such as lab chemicals, intermediate building blocks, especially from global sources would be an added advantage

• Significant knowledge of Supply Chain & In-depth understanding of ‘Sourcing and Procurement’’ in SAP environment would be an added advantage.

• Quick learning ability

• Hands-On experience in procurement MIS

• Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy-to-understand business terms to all levels of management.

• Demonstrates working knowledge with MS-Office suite of software applications and tools, including Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.

• Good listener with analytical mind

• Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment

• Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity

Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handling projects

Key Roles/Responsibilities:

• This role would be focused on providing operational support to for Direct material procurement for the R&D plant located in Ahmedabad

• The role involves extensive coordination with vendor vendors (both domestic and overseas) and site supply chain team.

• Arrange competitive quotations for Key Starting Material and other lab chemicals for various projects and for Bid Submissions within strict timelines

• Ensure periodic account cleanup by closing open GR-IR and open advances

• Provide various SAP based MIS to project team on project wise spend, budget vs actuals, OTIF etc.

• Maintain accountability for service delivery, which would primarily include:

o Conversion of Purchase requisition into duly approved Purchase orders for:

o Manage Vendor Communication Process :

1) Follow-up for Order confirmation and on time delivery of goods/services

2) Liaise with AP team for payment related queries from vendors

o Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes

and support in generating savings.

o Resolve vendor queries through Vendor Help desk

o Ensure up-to date documentation as per Internal and Statutory audit requirements

o Provide input to measure supplier performance and pull necessary reports from

SAP to rate vendor in terms of price, availability, delivery adherence, accurate

documentation and service

o Work with APAY team to resolve 3 Way mismatch issues

o Regular accounts cleanups by closing open GR-IR and overdue advances.

o Coordinate with vendor and category managers for vendor on-boarding and ensure

master data such as info records, Schema group of vendors, contracts, and vendor

master is updated.

o Maintain Standard Operating Procedure of in-scope processes and timely update it.

o Develop procurement related MIS to report agreed SLAs

o Participate in Procurement/Purchase team meetings (relating to in scope Purchase

categories), and support in identifying areas to improve cost and schedule, mitigate

risks, manage claims avoidance, negotiate purchase orders and resolve issues.

• Work towards standardizing PR to PO process across various plants and business within PPL

• Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)

• Identify and promote opportunities to leverage best practices and global standards within GBSS.

• Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.

• Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.

• Develop and maintain a strong team environment and build strong competencies in the team.