Bid Coordinator

SMT is a leading full-service distribution company specializing in machinery and trucks. Our focus is on providing equipment for the construction, material handling, recycling, and transport industry. Launched in 2010, we have already obtained a significant heritage that dates back to 1946. Our mix of agility and international experience gives us the advantage of a synergetic environment. We are active in large parts of Africa, Belgium & Luxembourg, Great Britain, the Netherlands, and in US.

Job Title: Bid Coordinator

Location: Duxford, Cambridgeshire
Contract: Full Time, Permanent

About the Role

We are looking for a highly organised and commercially aware Bid Coordinator to join our Business Development team. This is a key role in supporting SMT GB’s continued growth, contributing directly to securing new business opportunities and long-term profitability.

Working closely with Sales, Operations, Finance and OEM partners, you will coordinate and deliver high-quality, professional tender submissions. You’ll be managing a range of opportunities, from large fleet procurement bids to framework and infrastructure contracts, ensuring all submissions are accurate, compliant and delivered on time.

This is a fast-paced role requiring strong project management skills, attention to detail, and the ability to manage multiple deadlines and stakeholders effectively.

Key Responsibilities

• Coordinate and produce high-quality bid and tender submissions in response to RFPs, RFQs and formal tenders
• Collaborate with internal stakeholders to gather technical, commercial and operational content
• Maintain internal and third-party systems (e.g. HSE, HR, compliance databases) to ensure tender readiness
• Manage and track bid opportunities, including pipeline management and probability scoring
• Analyse bid performance, tracking wins and losses to support continuous improvement
• Support pricing and quotation development for large fleet tenders
• Ensure clear, professional communication with stakeholders at all levels
• Utilise systems such as CRM, Power BI and advanced Excel for tracking, reporting and performance analysis

About You

You will be a proactive and detail-oriented individual with experience supporting bid or tender processes. You’ll be confident managing multiple projects simultaneously, working to tight deadlines and engaging with stakeholders across the business.

Key Requirements

• Experience working on both short-term and long-term tenders
• Strong project management and organisational skills
• Ability to analyse, interpret and present data effectively
• Confident communicator, able to influence stakeholders at all levels
• Advanced Microsoft Office skills, particularly Excel and PowerPoint
• Experience using CRM systems
• Knowledge of Power BI (desirable)
• Degree or equivalent experience (ideally in Business, Construction, Project Management or similar)
• Collaborative, team-focused approach with a proactive mindset

What Success Looks Like

• High-quality, compliant bid submissions delivered on time
• Improved bid win rates through continuous improvement
• Strong collaboration across internal teams and external partners
• Accurate pipeline management and clear reporting of bid activity

Closing Date & Interviews

The closing date for applications is 5th July 2026

We may close this vacancy early if we receive a high volume of suitable applications, so we encourage you to apply as soon as possible.

Interviews will take place shortly after the closing date, and shortlisted candidates will be contacted directly

Our values

Our way of working as a professional community, can be best described as Caring, Daring and Sharing. Caring because we are service-minded, and we always like to go the extra mile for our customers and give our people the attention and care they deserve. Daring because we are innovative in our business, constantly looking for smart improvement. And finally Sharing because we realize we’re doing this together; with our clients, with a great team of skilled specialists, excellent manufacturers and reliable suppliers. These values create an engaging environment for passionate people who like to work in a place with purpose.

SMT does not accept unsolicited CVs or applications from headhunters, recruitment agencies, selection agencies, or any other third party, unless prior written consent has been given by SMT. These parties are not permitted to submit CVs or applications to SMT or its employees in any form, including, but not limited to, email, social media or online platforms, whether directly or indirectly.

Any CVs or applications submitted in breach of this policy will be treated as unsolicited and will not create any obligation for SMT. SMT will not acknowledge or accept any claim for compensation, costs or fees arising from such submissions. SMT also expressly reserves the right to contact any candidates directly, without this creating any obligation towards the party that submitted their details