Administrative Associate Sr

90% - Administrative and Operational Support

• Manage on-site office operations and coordinate day-to-day activities; use independent judgment to determine what tasks require immediate attention.
• Perform a wide variety of highly responsible, complex and confidential duties to support the administration of ATLAS.
• Receive and respond to calls and communications with tact and diplomacy; research and respond to requests for sensitive information and assistance.
• Monitor departmental email accounts, sorting messages and routing them to the appropriate teams and/or responding to inquiries.
• Maintain a variety of databases used for tracking operational, financial and statistical information; generate reports as needed.
• Participate in special projects as assigned; collect and compile a variety of administrative and/or technical information; prepare reports of findings.
• Develop, revise and maintain operating and administrative procedures; develop forms and reports for departmental use.
• Order, maintain and reconcile office supply purchases; maintain office equipment and materials.
• Develop, maintain and archive a variety of departmental files and records; maintain manuals and update resource materials.
• Evaluate, develop, implement and maintain systems and procedures to support the efficient operation of the assigned area including recommendations for procedural changes affecting staff.
• Coordinate and make travel arrangements for key staff; maintain appointment schedules and calendars; organize and arrange meetings, conferences, etc.
• Prepare and submit travel expense and p-card requests.
• Review and submit vendor invoices.
• Prepare and analyze documents, presentations, and spreadsheets.

5% - Serve as a liaison to AAI desktop support staff and provide first-tier technical support to center staff.

5% - Other duties as assigned.