Program Coordinator - Arizona Telemedicine Program

Office administration: Maintain center calendar; manage supplies, vendor relationships, and facilities coordination; ensure smooth daily operations. Event and program coordination: Plan and execute seminars, workshops, webinars, and conferences including venue/virtual platform logistics, speaker coordination, registration, marketing support, and post-event evaluation. Meeting and schedule management: Arrange internal and external meetings, prepare agendas and materials, take and distribute minutes, and follow up on action items. Communications and outreach: Maintain the center’s website, social media, and mailing lists; draft and distribute newsletters, announcements, and event promotions; serve as a primary contact for collaborators and trainees. Financial support: As directed by business office, assist with monitoring budgets; process invoices, purchase orders, reimbursements, and expense reports; assist with reconciling accounts and producing monthly financial summaries for the director. Human resources coordination: Coordinate recruitment logistics with HR; post job ads; schedule interviews; manage onboarding tasks for new hires and student workers; maintain personnel records and compliance documentation. Process improvement and compliance: Develop and document administrative workflows; ensure compliance with university policies, sponsor requirements, and data privacy standards. Research support: Assist faculty and staff with administrative aspects of grant proposals, IRB submissions logistics, contracting, data-sharing agreements, and project timelines. Ad hoc projects: Support strategic initiatives, special projects, and other duties as assigned by the director. Knowledge, Skills, and Abilities: Project management: Able to plan, prioritize, and execute events and administrative workflows independently. Interpersonal skills: Collaborative, service-oriented, and comfortable interacting with faculty, trainees, vendors, and external partners. Problem solving: Resourceful, proactive, and able to escalate appropriately. Confidentiality: Maintains discretion with personnel and financial information. Adaptability: Comfortable in a fast-paced academic environment with shifting priorities. Financial skills: Demonstrated experience with budget tracking, expense processing, and basic financial reporting. Technical skills: Proficiency with Microsoft Office suite, calendar systems, virtual meeting platforms, and common learning management or webinar platforms. Communication: Strong written and verbal communication skills; experience drafting professional communications and event materials. Organization: Proven ability to manage multiple concurrent projects with attention to detail and deadlines.