Onsite Housing and Talent Acquisition Coordinator

Onsite Housing and Talent Acquisition Coordinator  

About the role:  

This is a dynamic role within the People & Culture office that supports the: Assistant Director and Director of P&C, Learning and Development Manager, and Talent Acquisition Manager.  

This role provides hands-on experience in elevating the employee experience by interactively engaging with seasonal employees living in onsite housing and liaison for employees relocating to Vail Valley. As the main point of contact, creating structure and promoting procedures to create a positive report with applicants, new hires, and seasonal talents on their journey to work with us and live in Vail.  

The second major function of this role is to be the onsite Talent Acquisition Coordinator assisting the remote Talent Acquisition Manager with day-to-day onsite recruiting activities, Workday management, and administrative support. 

What you will do:  
 
Employee Housing  

• Elevate the pre-arrival experience for all employees. 

• Plan and execute a seamless new hire arrival process, onboarding, off boarding and transfer process to include pre-arrival communication and housing coordination. 

• Prepare rooms for the arrival of new employees. Ensure par stock and the condition of the room are up to the required standards. 

• Create a welcome care package to be placed in rooms for new arrivals. 

• Maintain and track occupancy by type of employees and type of housing. Update and maintain accurate employee records and assist with reporting to include housing rent payments and deposit refunds. 

• Update spreadsheet with transportation schedule for arrivals to staff housing, make appropriate housekeeping and reservation requests in Opera. 

• Responsible for the cleanliness of Staff Housing through regular scheduled room checks and Laundry Room monitoring. 

• Coordinate with Engineering for related issues such as mechanical, electrical, plumbing, AC issues, all maintenance requests put through HotSos and followed up on. 

• Conduct room inspections for departure employee to ensure all equipment and rooms are returned in good and working condition, no damages in any part of the room. 

• Plan and organize the yearly social calendar for the staff in Employee Housing. 

• Plan and execute regular employee events and gatherings that are diverse, inclusive and meaningful. With special programming for staff living in housing. 

• Assist employees relocating to Vail with housing options and relocation guidance. Updating Relocation Guide with helpful relevant information.  

Talent Acquisition  

• Support the Talent Acquisition Manager with day-to-day onsite recruiting activities and Workday management. 

• Assists in the full cycle recruitment process, including posting and maintaining job requisitions, screening candidates, scheduling interviews, reference checks, coordinating job offers,  sending/processing new hire paperwork, hiring into Workday, and recruitment tracking. 

• Screen resumes and assists with initial candidate outreach.  

• Schedule interviews and coordinate with candidates and hiring managers. 

• Ensure all candidate records and requisitions are accurately maintained in Workday. 

• Assist in tracking applicant flow on data tracking sheet. 

• Assists in the visa process by gathering documents, creating organizational charts and updating candidate communications.  

• Help create a smooth, positive experience for candidates throughout the hiring process by tracking where in the process they are and ensuring timely communication flow.  

• Carry out administrative activities related to TA, such as data entry, reporting, copying, sending emails and answer phones according to Four Seasons standards. 

• Weekly meetings with TA Manager to review the needs of onsite operation. 

• Point person for walk ins or recruitment inquiries. 

• Coordinates with P&C team for local community and State university/college presentations and recruitment fairs. 

Talent Acquisition Branding 

• Collaborate with the Talent Acquisition Manager to create and produce high-impact digital content (text, photography, and video) for recruitment campaigns, career fairs, and social media. 

• Contribute fresh, innovative ideas to enhance our employer branding strategy. 

• Ensure consistent visibility of the Talent Acquisition function by maintaining a strong presence across internal communication platforms and external channels (LinkedIn). 

• Actively engage with our talent community and wider audience through posting and sourcing new job boards and channels in collaboration with TA Manager.  

P&C Support  

• Exhibit a professional, approachable demeanor at all times as they are the first point of contact for employees and applicants in the P&C office. 

• Support the team through many facets of People and Culture, including but not limited to: HR systems administration and records management (Workday), recruitment, onboarding/offboarding, employee events, compliance and various reporting and administrative duties. 

• Assist in executing the employee experience strategy. 
   

What you bring:  

• 2 years of administrative experience, preferably within People & Culture / Human Resources. 

• High level of professionalism, integrity, and confidentiality. 

• High proficiency with Microsoft Office, Canva, Forms, Engage and have working knowledge of HRIS or similar systems. 

• Exceptional organization and detail oriented, with an unmatched ability to manage multiple priorities. 

• Ability to interact effectively with all levels of management and staff. 

• Ability to work independently, take initiative and use good judgment. 

• Possess a high level of emotional intelligence coupled with excellent communication. 

• Experience working in a hotel and/or hospitality experience preferred. 

• Fluency in English is required for this location and this job requires applicants to have current work authorization in the in the United States.   

What we offer:  

• Hourly Wage: $30.54 per hour  

• Winter Season Lifestyle Benefit  

• Merchant Pass Available  

• 401k participation with company matching program  

• Competitive Benefits: Medical, Dental and Life Insurance  

• Discounted travel with discounted F&B and Spa Services at Four Seasons Hotels and Resorts Worldwide.  

• Employee cafeteria for meals. 

• Be yourself and become a member of a work family that cares about you and invests in your development.  

• Elevate your craft here and abroad!  

• Employee engagement at all levels; Where your thoughts and ideas are not only heard but actioned.  

Schedule & Hours:  

• This is a full-time, non-exempt, hourly position.   

• A successful candidate will have the ability to work Monday through Friday and Holidays and weekends as needed based on employee events.  

Learn more about what it is like to work at Four Seasons Resort and Residences Vail, visit us:   

• http://fourseasons.com/vail/phots-and-videos//  

• http://jobs.fourseasons.com/  

• https://www.linkedin.com/company/four-seasons-hotels-and-resorts  

• https://www.facebook.com/FourSeasonsJobs  

• https://twitter.com/FourSeasonsJobs  

We look forward to receiving your application!