Administrative Assistant

Location: Arvada, Colorado

Salary: $58,500 - $70,209

Summary

The Senior Executive Assistant serves as a strategic administrative partner to the Chief Executive Officer (CEO) and provides high-level support to the Executive Leadership Team. Functioning as the primary point of contact for the CEO, this individual manages complex workflows, anticipates the needs of a fast-paced manufacturing environment, and ensures that the organization's leadership can focus on high-level operational and strategic goals.

 Roles & Responsibilities:

• Synthesizes data into sophisticated reports and visual presentations for board meetings and executive reviews.
• Manages and drafts high-level internal and external correspondence, ensuring the CEO’s voice is consistent across all platforms.
• Exercises expert judgment in prioritizing the CEO’s calendar, balancing internal operational requirements with external stakeholder demands.
• Orchestrates complex domestic and international travel and oversees logistics for executive leadership meetings, including agenda preparation and tracking follow-up items.
• Serves as a professional liaison between the CEO and department heads, global partners, and vendors, ensuring seamless communication across the organization.
• Plans and executes key executive events, such as annual shareholder meetings, leadership retreats, and large-scale employee town halls.
• Other duties as assigned

Job Requirements:

Education & Experience:

• Requires a high school diploma; an associate or bachelor’s degree in business or a related field is preferred.
• 6 to 10 years of progressive administrative experience, with a significant portion spent supporting C-level or senior executive leadership.
• Strong preference for candidates with prior experience within a manufacturing or industrial environment, demonstrating a solid understanding of operational cycles and supply chain/production terminology.
• Operates with high independence under minimal supervision. Proven ability to handle complex, sensitive, and confidential information with absolute discretion.
• Navigates complex organizational challenges independently, referring only highly sensitive strategic or legal matters to the CEO.

Functional/Technical Knowledge, Skills & Abilities:

• Expert-level proficiency in Microsoft Office 365, particularly in creating complex PowerPoint presentations for board reviews and advanced Excel workbooks for data tracking.
• Ability to understand and utilize industry-specific terminology related to production schedules, safety standards, and supply chain operations.
• Superior written and verbal communication skills, with the ability to draft high-stakes messaging that aligns with the CEO’s communication style and corporate branding.
• Mastery of travel management software and the ability to coordinate multi-leg international itineraries involving visas, ground transport, and shifting time zones.
• Proficiency in digital security best practices for handling sensitive executive data, including encrypted communications and secure document storage.
• Must be able to read and interpret detailed reports, legal documents, and financial spreadsheets.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to move across a manufacturing facility or office campus to coordinate meetings, escort visitors, or participate in site tours.
• Occasional travel via air or car may be required to support the CEO at off-site meetings or corporate events.
• Ability to occasionally lift and move office supplies, meeting materials, or presentation equipment weighing up to 20 pounds.

What We Offer:

• A base salary annually (depending on qualifications and experience) plus commission.
• Comprehensive benefits: medical, dental, vision, life, and disability insurance
• 401(k) with company match
• Paid time off, holidays, and flexible scheduling
• Monthly Car allowance
• Commission 
• A culture that values innovation, collaboration, and professional growth

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.